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Administrator Guide
Last Updated: 2026-09-18
Set Up Mass Job Changes

Set Up Mass Job Changes

You can set up the
Mass Action Event
 business process to generate mass action tables for processing up to 5,000 transactions in bulk.
Mass Job Change is a standalone table-based process. You don't need Mass Actions Workbooks to opt in to Mass Job Change.
After you opt in to Mass Job Change, you can't revert to Mass Actions Workbooks for mass Change Job processing.
Starting in 2027R1, Mass Job Change automatically replaces Mass Actions Worbooks for mass Change Job for all customers.
    Opt in to Mass Job Change
  1. Access the
    Maintain Feature Opt-Ins
     task.
  2. Opt in to Mass Job Change.
    3. Configure domain security for Start Mass Job Change
  3. Access the
    Edit Domain Security Policies
     task.
  4. Configure
    Mass Action Events
     domain in the System functional area.
  5. From the
    Security Groups
     prompt, select groups such as HR Partner and Manager.
  6. Select the
    View
     or
    Modify
     check box to grant security groups access to the
    Start Mass Job Change
     report.
    7. Configure mass action event business process security
  7. Access the
    Edit Business Process Security Policies
     task.
  8. Configure the
    Mass Action Event
     business process security policy in the Staffing functional area.
  9. From the
    Security Groups
     prompt, select groups such as HR Partner and Manager.
    Grant access to these actions:
    • Initiate mass job change events.
    • Complete mass actions.
    • View and cancel in-progress mass action events.
    • (Optional)
      Review Mass Action Event
       and
      Approve Mass Action Event
      when you configure review and approval workflows.
    • (Optional)
      Deny
       and
      Rescind
       when you configure send back, deny, and rescind.
    10. Configure Change Job business process security for mass actions
    Grant access to mass job changes on the
    Change Job
     business process security policy for users who initiate, complete, review, or approve mass job changes.
  10. Access the
    Edit Business Process Security Policies
     task.
  11. Configure the
    Change Job
     business process security policy in the Staffing functional area.
  12. Under
    Who Can Start the Business Process,
     assign security groups to the
    Change Job (Mass Action)
    initiating action for each group that works on Mass Job Change Tables, not only users who initiate mass job changes.
    The
    Complete Mass Action
     step supports constrained security groups. Assign security groups within the organizational boundaries you want users to access during mass job changes.
    13. Configure Change Job templates for mass actions
  13. Access the
    Maintain Change Job Templates
     task.
  14. Create a template or select an existing template.
  15. As you complete the template, consider:
    Option
    Description
    Select Initiation Actions
    Select
    Mass Actions
    .
    Select Sections for Template
    Select the sections of the
    Change Job
    business process to display on the Mass Job Change Table.
    Select Subprocesses for Template
    Select subprocesses to include on the Mass Job Change Table, such as
    Change Organization Assignments for Worker
    or
    Propose Compensation Change.
    16. (Optional) Configure the Change Job consolidated template
    Complete this step if you want
    Organization Assignments
     and
    Compensation Change
     tabs on Mass Job Change Tables.
    Tables display tabs and subprocess fields only when you include those subprocesses in both your Change Job template and the Change Job consolidated template.
  16. Access the
    Configure Business Process Consolidated Template
     task.
  17. In the
    Business Process Type
     field, select
    Change Job.
  18. In the
    Templates
     grid, add each subprocess you want. Examples:
    • Change Organization Assignments for Worker
      displays the
      Organization Assignments
      tab.
    • Propose Compensation Change
      displays the
      Compensation Change
       tab.
  19. Select
    OK
    .
    Configuring a subprocess on your Change Job template alone doesn't display the related tab or fields on Mass Job Change Tables. You must also add the subprocess to the
    Templates
     grid in the
    Change Job
     consolidated template.
    20. Configure the Mass Action Event business process definition
  20. From the related actions menu of the business process definition, select
    Business Process
     >
    Edit Definition
    .
  21. Enter an effective date and click
    OK
    .
  22. Configure the Complete Mass Action step and create condition rules as needed.
    23. (Optional) Add a review step
  23. Add a row to the
    Business Process Steps
    grid:
  24. In the
    Type
     column, select
    Action
    .
  25. In the
    Specify
     column, select
    Review Mass Action Event
    .
  26. In the
    Group
     column, assign the appropriate security group for reviewers.
    27. (Optional) Add an approval step after the review step
  27. Add a row to the
    Business Process Steps
     grid:
  28. In the
    Type
     column, select
    Action
    .
  29. In the
    Specify
     column, select
    Approve Mass Action Event
    .
  30. In the
    Group
     column, assign the appropriate security group for approvers.
  31. Select
    Done
    .
  32. Assign security for review and approve actions.
  33. Access the
    Edit Business Process Security Policies
     task.
  34. Configure the
    Mass Action Event
     business process security policy in the Staffing functional area.
  35. From the
    Security Groups
     prompt, select groups such as HR Partner and Manager.
    Grant access to these actions:
    • Review Mass Action Event.
    • Approve Mass Action Event.
    36. Configure Complete Mass Action and Condition Rules
  36. Access the
    Business Process Definitions
     report.
  37. Search for
    Mass Action Events
    .
  38. From the related actions menu of the business process definition, select
    Business Process
     >
    Edit Definition
    .
  39. Enter an effective date and select
    OK
    .
  40. Configure the
    Complete Mass Action
     step and create condition rules as needed. See Create Business Process Condition Rules.
  41. Access the
    Activate Pending Security Policy Changes
     task to confirm changes.
    42. (Optional) Set up mass comments
  42. Enable comments for business processes in tenant setup and on the
    Change Job
     business process definition.
  43. To require comments, create a condition rule on the
    Change Job
     business process initiation step:
    • Use
      Comment for Mass Action Worker Event
       as the source external field.
    • Set the relational operator to
      is blank
      .
    • Add the rule to the
      Validation
       column on the initiation step.
    Security:
    Business Process Administration
     domain in the System functional area.
    44. (Optional) Set up out of order for Change Job
    . See Set Up Out of Order Insertion for Job Changes.
  44. (Optional) Set up send back, deny, and rescind actions.
    Send Back
     requires no configuration.
  45. Access the
    View Mass Action Type
     task.
  46. Select
    Change Job
     as the mass action type.
  47. Select
    Enable Rescind
    .
  48. Access the
    Edit Business Process Security Policies
     task.
  49. Configure
    Mass Action Event
    in the Staffing functional area.
  50. Select security groups.
  51. Grant access to
    Deny
    and
    Rescind.
  52. Access the
    Activate Pending Security Policy Changes
     task to confirm changes.
You can initiate and manage mass job changes for authorized workers based on your configured templates and security policies.
With review and approve steps configured, Workday routes mass action events to the assigned security groups.
When you complete the optional setup steps, you can:
  • Add mass comments.
  • Process out of order insertions for
    Change Job
     events.
  • Use
    Submit
     on complete, review, and approve in
    My Tasks
    .
  • Use
    Send Back
     and
    Deny
     on review and approve in
    My Tasks
    .
  • Select
    Rescind
     from the related actions menu of completed
    Mass Action Event
     in
    My Tasks,
     based on your security access.