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Administrator Guide
Last Updated: 2026-09-18
Initiate Mass Job Changes

Initiate Mass Job Changes

  • Configure the
    Change Job
     business process and security policy in the Staffing functional area.
  • Set up Change Job templates for mass actions in the
    Maintain Change Job Templates
     task.
  • Security:
    Mass Action Events
     domain in the System functional area and Staffing functional area.
You can select a population of workers and initiate a mass job change. Workday generates an interactive table based on your selection.
Workday recommends that you avoid a mixed population of employees and contingent workers, or workers from position management organizations and job management organizations, in the same table.
You can add up to 5,000 workers to the table by:
  • Using the Workday-delivered standard
    Start Mass Job Change
     report.
  • Selecting a report in the
    Start Mass Job Action
     task.
  • Creating a custom facet report by copying the Workday-delivered
    Start Mass Job Change
     report.
    Initiate a mass job change
  1. Access the
    Start Mass Job Change
     task or the
    Start Mass Job Change
     report.
  2. Select the population for the mass job change:
    From the
    Start Mass Action
     task, select your population using:
    • Reports
    • List of Position IDs or Worker IDs
    • Supervisory Organizations
    From the
    Start Mass Job Change
     report, use predefined filters or custom facets, such as
    Supervisory Organization
    ,
    Job Profile
    ,
    Location
    ,
    Cost Center,
     or
    Company
    . You can copy and customize this Workday-delivered report to modify filter facets.
  3. Complete the task or report:
    Option
    Description
    Mass Action Name
    Enter a unique name to distinguish this mass action from other mass transactions.
    Effective Date
    Select the date when the mass job change takes effect.
    Workday uses this date for real-time validation.
    Change Job Template
    Select the Change Job Template that you have configured for mass actions.
    Change Job Reason
    Select 1 or more reasons for the mass job change such as
    Change Job Details
    ,
    Move to Another Manager
    , or
    Promotion
    .
  4. Click
    OK
    .
Workday generates an interactive mass job change table and you receive a notification when the table is ready.
The table displays 1 row for each eligible position. Workday automatically excludes ineligible workers or positions from the table:
  • Unfilled positions.
  • Workers for whom you don't have permission to initiate change job events.
Excluded positions appear in the
Positions Excluded
 count on
My Tasks,
 not as rows in the table.
You access the table by selecting
Open Table
 from
My Tasks
.
The displayed data is based on the
Select Sections for Template
 and
Select Subprocesses for Template
 configuration on the Change Job template you selected and your security permissions. The
Mass Action Name
 you enter helps you distinguish between multiple in-progress mass actions.