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Administrator Guide
Last Updated: 2026-01-23
Set Up Out of Order Insertion for Job Changes

Set Up Out of Order Insertion for Job Changes

This topic is relevant to the enhanced change job experience. The new change job experience is available to all customers at this time.
Set up the
Change Job
 business process.
You can configure the
Change Job
 business process so that you can insert events before other completed staffing and end-employment events and their respective subprocesses. You can insert vacating and non-vacating job, position, and supervisory organization changes. Workday provides additional security for inserting events out of order through the
Maintain Functionality for Staffing Transactions
 task.
Review information about out of order insertions for job changes before setting up.
You can use the
Put Functionality for Staffing Transactions
 web service to opt-in or opt-out of out of order
Change Job
 functionality. You can use the
Get Functionality for Staffing Transactions
 web service to retrieve the opt-in or opt-out status.
  1. Access the
    Maintain Functionality for Staffing Transactions
     task.
    Security: Set Up:
    Staffing
    domain in the Staffing functional area.
  2. Select
    Change Job
     in the
    Business Process Type
     field.
  3. As you complete the task, consider:
    Option
    Description
    Functionality
    Add rows for the
    Insert Out of Order Events
     and
    Insert Out of Order Events (Web Services)
     options.
    Enabled for
    The
    All Security Groups
     option enables access to every security group configured on the business process security policy, for the relevant action.
    The
    Restricted Security Groups
     option enables you to select any security group in the
    Security Groups
     column. Workday only grants access to the security groups that are on the corresponding action on the business process security policy.
    Security Groups
    Workday recommends that you select security groups with:
    • Full access to workers' event history.
    • Permissions on the
      Start Change Job
       initiating action on the
      Change Job
       business process security policy.
  4. Access the
    Maintain Change Job Template
     task.
    Workday recommends adding a new
    Change Job
     template for out of order insertions that exposes all fields. This ensures that you can easily review and update all fields to match your specified effective date. Workday recommends selecting
    Apply this Template to Review and Approve Steps
    .
You can initiate out of order
Change Job
 events by selecting the
Start Job Change
 task from the related actions menu of the relevant job or position. You can find a list of jobs or positions on the
Worker's History by Category
 or
Job History
 tab on the worker profile.
When an out of order insertion vacates a job, position, or supervisory organization, initiate it from the related actions menu of the job or position that precedes the one that you’re inserting.
Access the
Out of Order Job Changes
 report to audit out of order changes and their downstream impacts.