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Administrator Guide
Last Updated: 2024-02-09
Setup Considerations: Evergreen Requisitions

Setup Considerations: Evergreen Requisitions

You can use this topic to help make decisions when planning your configuration and use of evergreen requisitions. It explains:
  • Why to set it up.
  • How it fits into the rest of Workday.
  • Downstream impacts and cross-product interactions.
  • Security requirements and business process configurations.
  • Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.

What It Is

Evergreen requisitions remain constantly open. With evergreen requisitions, you can:
  • Continually source and track candidates for high-turnover, high-volume, or hard-to-fill-positions.
  • Move candidates through the
    Job Application
     business process.
  • Move candidates to regular job requisitions when you want to hire them.

Business Benefits

With evergreen requisitions you can:
  • Maintain a pool of skilled candidates for positions that are difficult to fill.
  • Expedite the hiring process for seasonal or high-volume positions.
  • Source candidates for positions when you don't have all the details yet. Example: Location.
  • Have multiple job profiles, enabling you to select the most suitable job profile at the time of hire.

Use Cases

  • You need to recruit for more than 100 farm workers in a short period of time.
  • You want to continually source candidates for a position that is hard to fill.
  • You want to recruit graduates well in advance of their start date, before you know which organization they'll belong to.
  • You have a position with constant turnover.

Questions to Consider

Questions
Considerations
Do you want to generate offers?
You can configure offers on evergreen requisitions using condition rules. If you don't want to use condition rules, you can move candidates to a regular job requisition to send offers.
Do you want to generate employment agreements?
To generate employment agreements, move candidates to a regular job requisition.
Do you want to include compensation details?
Add compensation details to evergreen requisitions by adding
Request Requisition Compensation
 as a step on these business processes:
  • Evergreen Requisition
  • Evergreen Requisition Change
What fields do you want to display on your evergreen requisitions?
You can define which fields you display by using:
  • The
    Configure Optional Fields
     task.
  • Security domains.
When configuring options, you can set these fields as nonenterable for some or all security groups:
  • Additional Job Description
  • Job Description
  • Job Description Summary
Example: You can enable recruiters to edit job descriptions while managers can only view them.
Do you want applications to include candidates' personal information?
Specify the location when you create an evergreen requisition to ensure that applications contain personal information related to the location.
Do you want to enable your candidates to complete assessments during the application process?
You can:
  • Configure assessments using the
    Maintain Recruiting Assessment Tests
     task.
  • Create condition rules using the
    Maintain Job Requisition Assessment Defaults
     task to populate assessments into evergreen requisitions.
Do you want your candidates to complete questionnaires during the application process?
You can:
  • Add the
    Complete Questionnaire
     action step to any subprocess of the
    Job Application
     business process. Example:
    Review Candidate.
  • Create condition rules using the
    Maintain Job Requisition Questionnaire Defaults
     task to populate questionnaires into evergreen requisitions.

Recommendations

To enhance system performance and ensure efficient management of evergreen requisitions, Workday recommends that:
  • Job profiles associated with each requisition don’t exceed a maximum of 2000.
  • Linked requisitions shouldn’t exceed 200.
  • You regularly disposition job applications.
  • You refresh evergreen requisitions annually.
Features
Considerations
Assign Roles
If you don’t know the supervisory organization, Workday recommends that you configure the assigned roles when creating an evergreen requisition. This prevents steps without anyone assigned to them.
Route steps on your
Job Application
 business process to Primary Recruiter. If any steps in your
Job Application
 business process route to organization-aligned roles, such as Recruiter or Manager, you can use condition rules to prevent unassigned tasks.
Load Candidates Using Web Services
To prevent performance issues, Workday recommends loading 3000 candidates or fewer for each evergreen requisition.
Linking Evergreen Requisitions and Job Requisitions
If you know your future hiring needs and recruiting details, make it easier to hire candidates by creating your evergreen and job requisitions at the same time.

Requirements

No impact.

Limitations

Move candidates to regular job requisitions to:
  • Generate employment agreements.
  • Hire candidates.

Tenant Setup

You can use the:
  • Edit Tenant Setup - Recruiting task
     to enable candidates to reapply to the same evergreen requisition after they're moved to a linked job requisition and dispositioned.
  • Edit Tenant Setup - HCM
     task to enable users to remove or replace questionnaires on evergreen requisitions.

Security

Users secured to the
Manage: Evergreen Requisitions
 domain in the Recruiting functional area can view and carry out tasks and reports for evergreen requisitions.
You can also individually configure security for these subdomains:
  • Consolidated Candidate Pool
  • Evergreen Reporting
  • Link Evergreen and Job Requisitions
  • Move Candidate from Evergreen to Evergreen
  • Move Candidate from Job Requisition to Job Requisition
  • Move Candidate to Linked Requisition

Business Processes

When configuring the
Job Application
 business process for evergreen requisitions:
  • You can configure offers by removing the
    Allow Offer if Job Application is not for Evergreen Requisition
     condition rule from the
    Offer
     step on all stages of the
    Job Application
     business process.
  • To avoid unassigned next steps for hiring managers, use condition rules on the
    Job Application
     business process to hide relevant steps when you don't know the supervisory organization.

Reporting

You can use the
Job Requisition Audit Report
 report to view the status of your evergreen requisitions.
Access the
Workday Standard Reports
 report and select the
Recruiting
 category to view activity on your evergreen requisitions.

Integrations

You can use these web service operations to manage evergreen requisitions:
  • Create Evergreen Requisitions
  • Close Evergreen Requisition
  • Edit Evergreen Requisition
  • Move Candidate to Linked Evergreen Requisition
  • Move Candidate to Linked Job Requisition

Connections and Touchpoints

Evergreen requisitions interact with these parts of Workday:
  • Supervisory Organizations
  • Nonsupervisory Organizations
  • Job Profiles
  • Questionnaires
  • Assessments
  • Qualifications
  • Job Postings
  • Compensation
  • Job Applications
  • Offer
  • Candidates
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships across your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.

Other Impacts

Workday populates job postings using the data that you enter on an evergreen requisition. You can use job posting templates to configure this data.
When a user updates an evergreen requisition that affects role assignments, Workday automatically reassigns related in-progress My Tasks items to the enabled roles.