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Administrator Guide
Last Updated: 2026-06-26
Steps: Set Up Recruiting Event Management

Steps: Set Up Recruiting Event Management

Recruiting event organizers can create and manage virtual, in-person, and hybrid recruiting events to improve candidate engagement. You can set up event landing pages and registration forms for recruiting event management.
  1. Enable the Candidate Engagement functional area.
    See Steps: Enable Functional Areas and Security Policies.
  2. Edit Domain Security Policies.
    Grant access to these domains:
    • Manage: Recruiting Events for Candidate Engagement
       to create recruiting events.
    • Set Up: Recruiting Events for Candidate Engagement
       to enter recruiting event information.
  3. Event landing pages share the URL path, header, and footer of your career site.
  4. (Optional) Create candidate pools and candidate tags to apply to event participants who register for events.
    When an event participant registers for an event, Workday creates a prospect record for the participant. Use these tasks:
    • Maintain Candidate Tags
       (secured to the
      Set Up: Recruiting
       domain).
    • View All Candidate Pools
       (secured to the
      Candidate Pool: View and Modify Pool
       domain). You can only use static candidate pools for event landing pages.
  5. Add a new recruiting source category and recruiting source and map it to the
    Recruiting Events
     option. This step enables you to view which recruiting events are the source of a prospect record and job applications on a candidate's profile.
  6. Create event types for recruiting events.
  7. The template allows you to set up fields for recruiting event registration. You can require event participants to provide their email address, phone number, or resume during registration.
  8. Access the
    Create Email Template
     task.
    From the
    Email Template Behavior
     prompt, select
    Recruiting Event for Candidate Engagement Confirmation Email Template Behavior
    . You can use these static and dynamic content options to complete this task:
    Option
    Description
    Static Content
    Select
    Static Embedded Email Image
     or
    Static External Email Image
     to add your company logo.
    Select
    Static Email Text
     to include a custom registration confirmation message.
    Dynamic Content
    Select
    Recruiting Event Message
     to include Workday-delivered event details for In Person, Virtual, or Hybrid recruiting events.
    Select
    Conference Link URL
     to Include the Conference Link URL for virtual or hybrid recruiting events.
    If you select the Recruiting Event Message dynamic content to use the Workday-delivered message, also add the Conference Link URL to your email template for the link to appear.
    To view the Workday-delivered message examples and other recruiting event communications, see Concept: Recruiting Event Management Messages.
    Security:
    Set Up: System
     domain in the System functional area.
  10. Access the
    Candidate Engagement Hub
     to access recruiting events.
You can use the
Manage Recruiting Events for Candidate Engagement
 report to access tasks to create and publish recruiting events and event landing pages.