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Administrator Guide
Last Updated: 2025-12-12
Concept: Recruiting Event Management Messages

Concept: Recruiting Event Management Messages

Recruiting event participants can receive registration confirmation and recruiting campaign messages. Workday sends confirmation messages to event participants who register with an email address. You can use recruiting campaigns to deliver messages for events.

Registration Confirmation

Workday automatically sends a registration confirmation message to all event participants who provide an email address. The confirmation message provides the event name, date, time, time zone, location, and the URL link (for hybrid and virtual events). See Create Recruiting Event Registration Templates.
If you've opted in to the Workday 32 - Time Zones feature, then Workday uses the user's local time zone.
We recommend creating a recruiting event email template using the
Recruiting Event for Candidate Engagement Confirmation Email Template Behavior
. See Create Email Templates.
Complete the task:
Option
Description
Static Content
  • Add your company logo.
  • Add a registration confirmation message.
Dynamic Content
  • For event details, select
    Recruiting Event Message
     .
  • Include the
    Conference Link URL
     for virtual or hybrid events.
The registration confirmation message triggers the Confirmed Opt-In (COI) request. We deliver the Event Management registration confirmation message regardless of the COI status of the recipient. We recommend updating the COI standard email notification template to inform COI recipients that Candidate Engagement messages are exempt from COI. See Concept: Confirmed Opt-In for Email Communications.
At this time, only Job Alerts, Invite to Apply, and Send Message (without the context of a job application) emails require COI.

Recruiting Campaigns

You can optionally associate a recruiting event with 1 or more recruiting campaigns in a draft or published status to send branded email communications to event participants. See Steps: Set Up Recruiting Campaigns.
You can't remove campaigns from events once they've started, and once you associate a campaign with a recruiting event it's unavailable for other events.
You can access the
Manage Event Campaigns for Candidate Engagement
 task using the
Manage Event Campaigns
option from related actions on an event.
The
View Recruiting Event for Candidate Engagement
report includes a
Manage Event Campaigns
 button for the
Manage Event Campaigns for Candidate Engagement
 task.
You can use recruiting event data fields in text blocks for recruiting campaign messages. Only published recruiting events return a value for fields in messages for the associated campaign.
Example: Include
Recruiting Event Name
 and
Recruiting Event Landing Page URL
 data fields in the campaign message to display the event name and URL in the body of the message.