Setup Considerations: Job Postings

You can use this topic to help make decisions when planning your configuration and use of Job Postings functionality. It explains:

Why to set it up.

How it fits into the rest of Workday.

Downstream impacts and cross-product interactions.

Security requirements and business process configurations.

Questions and limitations to consider before implementation.

Refer to detailed task instructions for full configuration details.

What It Is

Job Postings functionality enables you to advertise open job requisitions on internal and external career sites.

Business Benefits

Workday Job Postings improve hiring efficiency by enabling you to:

Broaden candidate reach by posting job openings to internal, external, or agency sites.

Protect confidential job requisitions by restricting access to sensitive postings.

Attract top talent by allowing you to embed promotional videos about your organization into configurable job posting templates.

Save time and reduce manual effort by automatically unposting of filled positions.

Increase job visibility and reach by sharing job postings on social media.

Use Cases

Post confidential job postings. Example: Share confidential requisitions with select agencies so they can source candidates for sensitive roles without public disclosure.

Automatically unpost jobs when you've filled all positions on a job requisition. Example: If a requisition has 3 openings and all are filled, Workday unposts the job from all career sites.

Post jobs to agency career sites. Example: Partner with agencies so their users can submit candidates directly.

Add a video to promote your organization. Example: Add videos to job posting templates to showcase your culture and attract candidates.

Sharing Job Postings on Social Media. Example: Post openings on LinkedIn or Facebook to reach a wider audience.

Questions to Consider

Question	Consideration
How do you want to send job posting details to third-party sites?	You can use integrations with external job board services to send job postings to third-party career sites. Example: Use eQuest to send job postings to a job board.
Where do you want to post your available jobs?	You can post your jobs to internal, external, and agency career sites.
Do you want candidates to find translated job postings?	Workday supports multi-language search for translated job postings including the Job Description and the Job Posting Title on the external career site.
How do you want to share confidential job openings?	Workday doesn't display confidential job openings in the search results on external career sites. You can share the link to a confidential job posting directly with candidates. Example: A job posting for a prospective top executive.
What media do you want to add to your job postings?	You can configure your job posting templates to include videos.
What social media websites do you want to enable internal users share your job postings on?	You can configure social media platforms for users to share jobs from a job posting page. To support social media sharing from internal career sites, post a job requisition both externally and internally.

Recommendations

To increase efficiency, Workday recommends that you configure business process steps to:

Post or unpost jobs when you create, edit, or freeze job requisitions.

Automatically unpost jobs when you close or fill a job requisition.

When you use the

Find Jobs Template for External Career Sites

report, we recommend that you ensure the report displays correctly on external career sites by:

Creating a custom report.

Modifying only the search facets associated with the report.

Requirements

Before configuring job postings:

Set up job requisitions for Recruiting.

Configure the Update Job Posting
business process to manage your job postings.

Limitations

To update a job posting, you must unpost it, and repost the updated job posting.

Tenant Setup

No impact.

Security

Domain	Description
Internal Careers	Users can access tasks and reports associated with internal careers. Example: Using the Browse Jobs report to view current openings.
Job Postings Job Postings: External Job Postings: Internal	Users can view job postings posted to internal and external career sites.
Set Up: Job Postings	Users can create and edit job posting templates.
Set Up: Social Sharing	Users can configure social sharing tasks and reports.

Business Processes

Business Process	Consideration
Post Job	You can use the Post Job business process to post jobs. Add Post Jobs as a subprocess of these business processes: Evergreen Requisition Job Requisition
Update Job Posting	You can use the Update Job Posting business process to manage existing job postings. You can add Update Job Posting as a subprocess of these business processes: Evergreen Requisition Change Close Evergreen Requisition Close Job Requisition Freeze Job Requisition Job Requisition Change
Close Job Requisition	You can also use the Automatically Unpost Jobs step in the Close Job Requisition business process, and on subprocesses of the Job Application business process. Example: You can configure the business process to unpost a job automatically once you send an offer to a candidate.

Reporting

Report	Description
Browse Jobs	Enables workers to view approved internal job postings on the Workday browser application.
Find Jobs	Enables workers to view approved internal job postings with Workday on: Android iPad iPhone You can copy this report to create custom Find Jobs reports for your employees and contingent workers.
Find Jobs for External Career Sites	Enables external candidates to view with a list of published job postings.
Find Jobs Template for External Career Sites	Enables users to create a custom Find Jobs report for an external career site. Workday recommends that you only modify the search facets associated with the report.
Job Requisition Audit	Enables users to view any closed, frozen, or filled job requisitions that have active postings. You can also unpost job postings from this report.

Integrations

You can use integrations to post jobs to third-party sites using:

Core Connector.

The Post Job
web service.

Report-as-a-Service (RaaS).

You can also use the Get Job Posting
web service to retrieve active posted jobs, jobs from a specific date range, or from a specific job requisition.

Connections and Touchpoints

Touchpoint	Description
Career Sites	You can post your job postings to external, internal, and agency career sites.
Job Applications	Candidates can apply to jobs from external and internal career sites. Agency users can also submit applications on behalf of a candidate.
Evergreen Requisitions Job Requisitions	You can post jobs for open evergreen or job requisitions.

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.