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Administrator Guide
Last Updated: 2025-11-28
Steps: Set Up Learning Instructors

Steps: Set Up Learning Instructors

You can designate existing:
  • External learning users as external learning instructors.
  • Workers as internal learning instructors.
Workday automatically assigns them to appropriate security groups.
External learning instructors can't:
  • Enroll in courses, unless they’re also extended enterprise learners.
  • View worker profiles or details about a worker that aren’t relevant to the courses that they teach.
  1. Edit Business Processes.
    Configure 1 or both of these business processes in the Learning Core functional area:
    • Manage External Learning Instructor
    • Manage Internal Learning Instructor
  3. Edit Domain Security Policies.
    Configure the security policy for these domains:
    • Self Service: Learning Instructor
       in the Learning Core functional area.
    • (Optional)
      Self-Service: Certifications
       in the Worker Profile and Skills functional area.
  4. Configure these worklets for 1 or both of the External Learning Instructor as Self and Internal Learning Instructor as Self security groups:
    • My Course Offerings
       on the
      Learning Trainer
       dashboard.
    • Learning Trainer
       on the
      Home
       dashboard.
  5. (Optional) To create external learning instructors:
    2. Access the
      Create External Learning Instructor
       task.
      Activate the external learning instructor persona on external learning user accounts.
      Security:
      Manage External Learning Instructor
       business process in the Learning Core functional area.
  6. (Optional) To create internal learning instructors, access the
    Create Internal Learning Instructor
     task.
    Security:
    Manage Internal Learning Instructor
     business process in the Learning Core functional area.
Workday assigns new external learning instructors to these security groups:
  • All External Learning Instructors.
  • External Learning Instructor as Self.
Workday assigns new internal learning instructors to these security groups:
  • All Internal Learning Instructors.
  • Internal Learning Instructor as Self.
Assign instructors to courses.