Setup Considerations: Packaged Content for Learning
You can use this topic to help make decisions when planning your configuration and use of packaged content. It explains:
- Why to set it up.
- How it fits into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
Packaged content in Workday refers to learning content that's compliant with SCORM (Sharable Content Object Reference Model) or AICC (Aviation Industry Computer-Based Training Committee) file-type specifications. Packaged content also includes courses licensed from e-learning content vendors. You can use packaged content in Workday Learning courses for desktop and mobile.
Business Benefits
- Create a familiar and intuitive experience for learners by enabling them to consume packaged learning content formats in Workday.
- Customize packaged learning content to create a personalized learning experience.
- Improve efficiency by selecting a packaged content lesson to provide the primary score and grade for the course.
- Simplify reporting using the tracking information for packaged content in learning reports.
Use Cases
- Automatically recover missing data to update records with the best completion, score, and success rates or the latest interactions.
- Import packaged content into Workday as lessons in a course.
- Track packages in Workday according to completion status
Questions to Consider
Questions | Considerations |
|---|---|
What e-learning content standards does Learning support? | Workday supports these versions of AICC and SCORM for packaged content:
|
How do you want users to access packaged content? | You can create Workday Learning courses using packaged content for desktop and mobile. We support packaged content for iPad, iPhone, and Android using devices running:
|
How do you import existing media content into Workday? | You can import packaged content into Workday using:
|
Recommendations
- Learners should disable pop-up blockers, which can impact on interactions between SCORM packaged content and Workday.
- To manage large volumes of packaged content efficiently, use theCreate Media Import Jobtask to upload files before you create lessons or courses.
- You can't use SCORM or AICC packaged content files for stand-alone lessons. As these files require detailed authoring and can be assigned to learners, we recommend putting them into lessons within a course instead, as this enables you to use more functionality for them.
Requirements
To enable Workday to receive question-level data from SCORM or AICC quizzes, you must:
- Enable packaged content interaction reporting on theEdit Tenant Setup - HCMtask.
- Test your files in an independent tool to ensure that the files publish interaction results. Example: SCORM Cloud.
Limitations
- 4 GB is the maximum video file size for packaged content.
- Workday only scans for viruses on uploads of 2GB or under.
- Workday defaults limit uploads to 2GB for new customers only. You can select theIncrease Maximum Upload Sizecheck box on theEdit Tenant Setup - HCMtask to enable larger uploads, but Workday won't scan them for viruses.
- You can only amend enrollment results for courses that contain packaged content when they have a status of not started or in progress.
- Your packaged content files must meet these requirements:
- Maximum extracted file size of 20 GB.
- Maximum of 100,000 extracted files.
- Maximum zip file upload size, using Drive or Learning file picker, of 4 GB.
- Maximum zip file upload size, using Media Import service, of 20 GB.
Tenant Setup
Enable tenant-wide settings for packaged content on the
Edit Tenant Setup - HCM
task.Security
Domains | Considerations |
|---|---|
Set Up: Learning External Content Integrations in the Learning Core functional area | Enables you to access management tasks related to external content integrations for Learning. |
Set Up: Tenant Setup - HCM in the System functional area | Enables you to set up packaged content for your tenant. |
Business Processes
You can use these business processes to add approval steps to courses containing packaged content when you create or edit learning content or manage learning content versions:
- Manage Course
- Manage Lesson
- Manage Program
Reporting
Reports or Dashboards | Considerations |
|---|---|
Translate Business Object
| Create translated titles and descriptions for packaged content. |
Learner Engagement
| View enrollments and completions to evaluate learner engagement. |
My Team's Learning
| Display a summary of course completion status for learners. |
View External Lesson
| Activate and inactivate external lessons.
Enable learners to consent to third-party terms and play videos. |
Integrations
Integrations or Web Services | Considerations |
|---|---|
Manage Course Offering
Manage Learning Course Manage Lesson Manage Learning Program | Enables you to create or update learning content types. |
Put Learning Content Subscription
| Enables you to create or update subscriptions for learning content that contains packaged content. |
Put Learning Imported Content
Put Learning Imported Record | Enables you to bulk load existing content or enrollments into Workday. |
Put Media Settings
| Enables you to update restricted access settings for media items. |
Connections and Touchpoints
Features | Considerations |
|---|---|
Career and Development Planning | You can create packaged content that learners can consume for their personal or professional development. |
Talent | You can use survey functionality from Talent as a lesson type in a course to gather feedback to improve your packaged content materials. |