Finalize Open Benefit Event Elections

Security: Manage: Benefits for Organizations
in the Benefits functional area.

You can finalize the benefit elections for employees who haven’t submitted their benefit elections in time. When you finalize elections for employees who have missed the deadline, Workday elects the default benefits for the employee. You can finalize the elections manually, or set up schedules for Workday to finalize unsubmitted benefit elections automatically. You can create multiple schedules that finalize events for different benefit groups.

Access the

Finalize Open Benefit Events

task.

Select whether to run the task once manually, or run the task on a regular schedule.

Select

Daily Recurrence

Weekly Recurrence

to schedule how often Workday automatically finalizes the open benefit events.

As you complete the

Schedule Finalize Open Benefits Events

tab, consider:

Option	Description
Benefit Groups	Select 1 or more groups with members affected by the open benefits event.
Generate Preview Alerts	Add 1 or more preview alerts to remind your employees that the event deadline is approaching or has passed. The preview alert is based on the benefit event date. You can send preview alerts until you finalize the enrollment event.

As you complete the

Schedule

tab, consider:

Option	Description
Daily Recurrence	Select every weekday or the number of days between each run. Example: Enter 1 to run everyday.
Weekly Recurrence	Select: How often you want to run the task. Example: Every 3 weeks. The weekdays you want the task to run on. Which time zone to use. Workday uses the current date within the selected time zone to determine which events have passed their Submit By date.

Workday:

Automatically populates any default benefit elections to the employee and sets the status to Finalized
.

Determines whether employees need to provide Evidence of Insurability (EOI) based on the event rules. If so, Workday starts the EOI process.

Checks for events that have an event date with a status of On Hold
following the event being finalized. If Workday finds events, it cancels or rescinds them and creates new events.

Determines whether to apply a new rate band before the end of the benefit plan year. Birthdays and service anniversaries can trigger changes for plans that use banded rate tables based on age or length of service. Workday:

Compares the Event Date
with the

Calculate As Of

field on the

Health Care

Insurance Rate

tasks.

Changes the employee's rate band if both are true:

The 2 dates have equal values.

The employee has a birthday or service anniversary before the end of the current benefit plan year.

Records the event in the transaction log.

Workday uses the event to charge the rate at the appropriate time.

Integrations based on the Payroll Interface Output File
template process the event during the period that includes the event date.

View benefit plan costs for a specific time period, 1 or more benefit plans, or a frequency using: