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Administrator Guide
Last Updated: 2023-06-23
Set Up Default Benefits Coverage

Set Up Default Benefits Coverage

Security:
Set Up: Benefits
 domain in the Benefits functional area.
You can automatically enroll workers into these benefit plans if they don't complete their benefit elections:
  • Health care.
  • Insurance
  • Retirement savings.
  • Additional benefits.
Workday provides 2 strategies to ensure coverage:
Auto Enroll
Use auto enroll when the worker has no choice when making an election. During open enrollment, elections display as read-only.
Benefit Defaults
Use to assign a plan automatically during an event, but enable workers to waive or select another plan if offered.
You can't use benefit defaults if you use allocation of retirement savings plans.
  • To set up auto enroll:
    1. Access the
      Create Benefit Plan
      task.
    2. Select the
      Auto Enroll
       check box for the benefit plan.
    3. Access the
      Create
       or
      Edit Enrollment Event Rule
       task.
    4. Include the benefit event types and benefit coverage types in the
      Start or Waive Coverage
       tab.
    5. Select the
      Default to Priority Coverage, Current Coverage or Waive
       defaulting rule on the
      Coverage Rules
       tab if you use defaults for benefit plans.
  • To set up benefit defaults:
    1. Access the
      Maintain Benefit Defaults
       task.
    2. For each type of benefit, consider:
      Field
      Description
      Benefit Group
      You can have more than 1 benefit group for each coverage type.
      Coverage Type
      Select only 1.
      <name of benefit> Plan
      Add 1 or more plans for each coverage type.
      Coverage Target
      For
      Health Care
       and
      Additional Benefits
       only.
      Select 1 target for each plan.
      Priority
      Enter the order that Workday uses to populate the employee's default benefit plan. The lower the number, the higher the priority.
      Coverage Amount
      For
      Insurance
       only.
      Select 1 coverage amount for each plan.
      Employee Contribution Percentage
      For
      Retirement Savings
       only. The percentage amount must conform to the plan minimum and maximum.
      Employee Contribution Amount
      For
      Retirement Savings
       only. The amount must conform to the plan minimum and maximum.
      Amount Frequency
      For
      Retirement Savings
       only. Automatically populates the frequency of the benefit group.
      Amount Currency
      For
      Retirement Savings
       only. Automatically populates the currency of the benefit group.
Workday automatically populates the default plans and elections if you selected
Default to Priority Coverage or Waive
 in the
Defaulting Rules
 prompt on the
Create Enrollment Event Rule
 task.
If there are multiple default plans, Workday attempts to give the employee the plan with the highest priority:
  • If the employee is eligible for the plan with a priority of 1, assign plan 1.
  • If the employee isn't eligible for plan 1, assign plan 2.
  • If the employee isn't eligible for plan 2, set the default to waive.