Example: Settle Direct Intercompany Transactions

This example illustrates how to settle direct intercompany transactions.

Your company, Green Planet Solutions (GPS), is a customer of another company in the same Workday tenant, Spectre. You purchase a desk from Spectre. To pay Spectre, you need to settle the intercompany item that Workday generates when you create the supplier invoice.

Set up Spectre as a supplier and GPS as a customer.

Set up intercompany profiles for both companies and select:

Settle Only

for GPS.

Record Intercompany Receipt

for Spectre.

Create and approve a customer invoice with:

Spectre as the company initiating the invoice.

GPS as the bill-to customer.

Create and approve a supplier invoice with:

GPS as the company initiating the invoice.

Spectre as the supplier.

Security: Process: Settlement
domain in the Banking and Settlement functional area or 1 or more of these domains:

Process: Ad Hoc Payment Settlement
domain in the Banking and Settlement functional area.

Process: Bank Account Transfer for Settlement/Settlement
domain in the Banking and Settlement functional area.

Process: Customer Invoice Payment/Settlement
domain in the Customer Accounts functional area.

Process: Customer Refund Settlement
domain in the Customer Accounts functional area.

Process: Expense Report Payment/Settlement
domain in the Expenses functional area.

Process: Intercompany Payment/Settlement
domain in the Financial Accounting functional area.

Process: Miscellaneous Payment Request Settlement
domain in the Miscellaneous Payments functional area.

Process: Pending Student Refund/Settlement
domain in the Student Financials functional area.

Process: Procurement Card Payment/Settlement
domain in the Procurement functional area.

Process: Student Payment/Settlement
domain in the Student Financials functional area.

Process: Student Sponsor Refund/Settlement
domain in the Student Financials functional area.

Process: Supplier Invoice Payment/Settlement
domain in the Supplier Accounts functional area.

Access the

Create Settlement Run

task.

Select Green Planet Solutions, Inc. (USA)
from the

Company

prompt.

Click

Select Intercompany Items
from the

Add

prompt.

In the

View Results Option

section, select Itemized View
.

Click

In the

Selected Item Information

section, select the intercompany item related to the supplier invoice.

Click

Process

Concept: Intercompany Transactions

Steps: Set Up Customers and Suppliers for Direct Intercompany Transactions

Steps: Create Invoices for Direct Intercompany Transactions

Create Manual Settlement Runs