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Administrator Guide
Last Updated: 2024-03-22
Example: Settle On-Behalf-of Intercompany Transactions

Example: Settle On-Behalf-of Intercompany Transactions

This example illustrates how to settle on-behalf-of intercompany transactions. Workday doesn't use on-behalf-of intercompany transactions in payroll processing.
Your company, Global Modern Services (GMS), is the parent company for Green Planet Solutions (GPS). GPS purchases office supplies and creates a supplier invoice. You need to settle the supplier invoice on behalf of GPS.
  • Set up intercompany profiles for both companies and select:
    • Initiate Allowed
       for GMS.
    • Record Intercompany Receipt
       for GMS.
    • Settle Only
       for GPS.
  • Create and approve a supplier invoice with GPS as both the initiating company and the company on the invoice line.
  • Security:
    Process: Settlement
     domain in the Banking and Settlement functional area or 1 or more of these domains:
    • Process: Ad Hoc Payment Settlement
       domain in the Banking and Settlement functional area.
    • Process: Bank Account Transfer for Settlement/Settlement
       domain in the Banking and Settlement functional area.
    • Process: Customer Invoice Payment/Settlement
       domain in the Customer Accounts functional area.
    • Process: Customer Refund Settlement
       domain in the Customer Accounts functional area.
    • Process: Expense Report Payment/Settlement
       domain in the Expenses functional area.
    • Process: Intercompany Payment/Settlement
       domain in the Financial Accounting functional area.
    • Process: Miscellaneous Payment Request Settlement
       domain in the Miscellaneous Payments functional area.
    • Process: Pending Student Refund/Settlement
       domain in the Student Financials functional area.
    • Process: Procurement Card Payment/Settlement
       domain in the Procurement functional area.
    • Process: Student Payment/Settlement
       domain in the Student Financials functional area.
    • Process: Student Sponsor Refund/Settlement
       domain in the Student Financials functional area.
    • Process: Supplier Invoice Payment/Settlement
       domain in the Supplier Accounts functional area.
  1. Access the
    Create Settlement Run
     task.
  2. Enter these values:
    Option
    Select
    Company
    Global Modern Services, Inc. (USA)
    Include Payments on Behalf of Other Companies
    Select the check box.
  3. Click
    OK
    .
  4. Select
    Supplier Invoices
     from the
    Add
     prompt.
  5. In the
    Search Criteria
     section, select
    Green Planet Solutions, Inc. (USA)
     from the
    Company(s)
     prompt.
  6. In the
    View Results Option
     section, select
    Itemized View
    .
  7. Click
    Search
    .
  8. In the
    Selected Item Information
     section, select the GPS-approved supplier invoice.
  9. Click
    OK
    .
  10. Click
    Process
    .