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Administrator Guide
Last Updated: 2024-08-09
Steps: Set Up Customers and Suppliers for Direct Intercompany Transactions

Steps: Set Up Customers and Suppliers for Direct Intercompany Transactions

  • Create customers and suppliers representing your affiliate companies using the
    Create Customer
     and
    Create Supplier
     tasks.
  • Security:
    Set Up: Company Accounting
     in the Common Financial Management functional area.
With direct intercompany transactions, you can produce the Accounts Payable and Accounts Receivable documents you need for your global organization. You can also define the relationships between affiliate companies in greater detail, and automate the generation and delivery of intercompany documentation. For a use case related to this topic, see Use Case: Set Up Customers and Suppliers for Direct Intercompany Transactions in the Use Case Library.
  1. Configure any affiliate companies with which you want to enable intercompany transactions
  2. (Optional) Add the
    Direct Intercompany
     dimension to your
    Intercompany Payables
     and
    Intercompany Receivables
     account posting rules.
  3. You can associate affiliate companies with one another as customers or suppliers.
  4. Review custom validations. See Recommended Validations.
  5. Map purchase items to sales items.
    To associate purchase items and sales items with each other, you can use the:
    • Purchase Item Mapping
       field on the
      Create Sales Item
       task.
    • Sales Item Mapping
       field on the
      Create Purchase Item
       task.
  6. Map revenue and spend categories.
    To associate spend categories and revenue categories with each other, you can use the:
    • Revenue Category Mapping
       field on the
      Maintain Spend Categories
       task.
    • Spend Category Mapping
       field on the
      Create Revenue Category
       task.
  7. (Optional) Automatically create supplier invoices.
    To automate the creation of supplier invoices, add the
    Initiate Supplier Invoice or Adjustment Creation
     step to your
    Customer Invoice Event
    business process. See Edit Business Processes.
    If you add this step to your business process, Workday recommends that you also:
    • Add the
      Review Supplier Invoice
       step to your
      Supplier Invoice Event
      business process.
    • Assign this step to your Accounts Payable Data Entry Specialist.
You can create direct intercompany customer and supplier invoices.
Create a direct intercompany customer invoice.