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Administrator Guide
Last Updated: 2024-12-13
Print Checks and Advices

Print Checks and Advices

  • Approve and complete the settlement run that contains the payments.
  • Set up checks and advices for printing.
You can:
  • Manually print a sequence of checks or advices for payroll payments and expense account reimbursements that you've settled.
  • Generate payroll advices (payslips) for employees that want a paper record of funds deposited into their bank accounts.
Workday generates advices for expense account payments made by electronic payment methods when:
  • The payee is configured to receive paper copies.
  • The bank account is for a person.
  1. Access the
    Print Checks Work Area
     report.
  2. To print checks or advices for a payment group , click:
    • Print Checks
       on the
      Checks
       tab.
    • Print Advices
       on the
      Advices
       tab.
  3. As you complete the task, consider:
    Option Description
    Next Check Number in Printer
    You can change the starting check number to match the first check in your preprinted check stock.
    Include 0.00 Net Pay Checks
    Includes payments with a net pay amount of zero, such as garnishments, in the print run. Displays only when applicable.
    Print Checks
    Print Advices
    Prints all checks or advices in the payment group.
    Select Checks to be Printed
    Select Advices to be Printed
    Prints a subset of checks or advices from the payment group.
    Workday:
    • Prints to PDF in the preferred language of your user account.
    • Splits the print run into separate PDFs based on your configuration on the
      Edit Check Sorting Setup
       task.
  4. When the print run completes, review the output in the
    PDF File
     field.
  5. Print the PDFs.
    Ensure that page scaling isn't active as it causes problems with blank check stock. Check scanners can't read resized magnetic ink character recognition (MICR) numbers.
You can:
  • Retrieve the generated PDFs from
    My Reports
     to review the checks or advices. When you delete a PDF from
    My Reports
    , Workday removes the PDF from the payment printing run.
  • Create a positive pay file for verification from your financial institution that includes information about the checks in the printing run.