Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2024-01-26
Set Up Hierarchy Configuration for Project Budgets

Set Up Hierarchy Configuration for Project Budgets

  • Create an entry type that uses Project as a plan type.
  • Create a plan structure with Project as a required dimension.
  • Security:
    Set Up: Project Hierarchy
     domain in the Projects functional area.
You can configure the project hierarchy for all subordinate projects to use as a template when creating project budgets. You can also create calculation types to enforce different plan types.
Workday gives precedence to project hierarchy configurations over tenant configurations.
  1. Access the
    View Project Hierarchy
     report.
  2. As you complete the
    Project Budget Configuration
     tab, consider:
    Option Description
    Do Not Allow Creation of Project Budgets
    (Optional) Select to prevent project managers from creating budgets for any projects under this hierarchy.
    You can access the report later to remove this limitation.
    Do Not Allow Submission of Forecast Budgets
    (Optional) Select to prevent users from submitting their forecast budgets for approval.
    This setting ensures that Workday continues to update your forecast budgets with actuals.
    You can access the report later to remove this limitation.
    Plan Structure
    The plan structure that you select determines the dimensions Workday makes available for selection.
    Plan Eligible For
    Determines whether you can create a baseline or forecast budget for the plan calculation type. You can't edit this field after you've created a budget for the plan calculation type.
    Inactive
    Select this check box to disable this calculation type for new project budgets. For existing project budgets, Workday will continue to use this calculation type.
    Cost
    Revenue
    Include all budget dimensions that project managers need as they create budgets for the projects under this tenant. Configure:
    • Cost and revenue dimensions if the plan structure requires them. Include at least 1 dimension from each category.
    • Plan structure dimensions. Worktags that you select in these fields populate on:
      • Plan Lines sourced from the resource forecast.
      • Resource plans without project override data.
      To avoid duplicate postings, Workday recommends that you don't create dimensions already on the project as worktags.
    Actuals Source(s)
    You can leave this prompt blank to see only your forecast on your project budget.
    If you've already configured your ledger accounts to include time cost, exclude
    Time
     to avoid double counting.
    Forecast Source
    Specify a cut-off date to include time transactions instead of resource forecasts in the current period.
    If you haven't reached the cut-off date, Workday uses the last day of the prior period for time transactions.
    Include Approved Time in Current Period Through End of
    To include time transactions in your resource forecast for the current period, select one of these:
    • Prior Day
    • Day of the Week
    • Day of the Month
    Workday will include approved time transactions in the resource forecast for your current period up to the date you enter.
Workday references these settings to generate the project budget.
  • Set up the labor and nonlabor attributes for plan lines.
  • Create project budgets.
  • Create a resource forecast to capture detailed estimated hours for your workers to include in your project budget.