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Administrator Guide
Last Updated: 2023-06-23
Set Up Tenant Configuration for Project Budgets

Set Up Tenant Configuration for Project Budgets

  • Create an entry type that uses Project as a plan type.
  • Create a plan structure with Project as a required dimension.
  • Configure the plan calculation type on the
    Assign Plan as Baseline Event
     business process.
  • Security:
    Set Up: Project Budget
     domain in the Projects functional area.
You can configure your tenant and use it as a template when creating project budgets. You can also create calculation types to enforce different plan types.
Workday gives precedence to project hierarchy configurations over tenant configurations.
  1. Access the
    Maintain Project Budget Tenant Configuration
     report.
  2. On the
    Default Configuration
     tab, click
    Maintain
    .
  3. (Optional) To ensure that Workday continues to update your forecast budgets with actuals, mark the
    Do Not Allow Submission of Forecast Budgets
     check box. Workday uses this setting to prevent users from submitting their forecast budgets for approval.
  4. As you complete the
    Plan Calculation Type
     section, consider:
    Option Description
    Plan Structure
    Workday uses the plan structure that you select to determine the dimensions available to configure for the project.
    Plan Eligible For
    Enable tracking and reporting of plans across tenants.
    Inactive
    Select this check box to disable this calculation type for new project budgets. For existing project budgets, Workday will continue to use this calculation type.
    Cost
    Revenue
    Include all budget dimensions that project managers need as they create budgets for the projects under this tenant. Configure:
    • Cost and revenue dimensions if the plan structure requires them. Include at least 1 dimension from each category.
    • Plan structure dimensions. Worktags that you select in these fields populate on:
      • Plan Lines sourced from the resource forecast.
      • Resource plans without project override data.
      To avoid duplicate postings, Workday recommends that you don't create dimensions that are already on the project as worktags.
    Actuals Source(s)
    You can leave this field blank to see only your forecast on your project budget.
    If you've already configured your ledger accounts to include time cost, exclude
    Time
     to avoid double counting.
    Forecast Source
    Specify a cutoff date to include time transactions instead of resource forecasts in the current period.
    If you haven't reached the cut-off date, Workday uses the last day of the prior period for time transactions.
Workday references these settings to generate the project budget.
  • Set up the labor and nonlabor attributes for plan lines.
  • Create project budgets.
  • Create a resource forecast to capture detailed estimated hours for your workers to include in your project budget.