Financial Management

Administrator Guide

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August 7, 2026

Business Assets

Transfer Assets

Updated Context section to clarify that you must use a different task to transfer assets to a different company.

July 24, 2026

Financial Accounting

Setup Considerations: Account Reconciliation

Removed a limitation that stated that Workday doesn't provide an audit trail for reconciliations. This functionality is now available. See Concept: Account Reconciliation Workspace.

Settlement

Steps: Set Up Positive Pay Files

Clarified that Workday Bank Connectivity can now include outsourced check information in positive pay files.

July 10, 2026

Business Assets

Setup Considerations: Asset Accounting	Added information about: Depreciation adjustment options. The Depreciation Adjustment Options for Post-Acquisition Asset Lifecycle Events tenant option.
Concept: Asset Accounting Tasks	Added information about the Change Asset Book Configuration task.
Steps: Set Up Asset Accounting	Grouped all tenant configuration steps into step 1. Added a substep to configure depreciation adjustment options.
Steps: Set Up Asset Books for a Company	Clarified when to create custom depreciation schedules. Added a new optional step to create custom depreciation conventions.
Set Up Asset Book Rules	Added information about depreciation adjustment options.
Create Custom Depreciation Conventions	How to create custom depreciation conventions in Workday.
Set Up Depreciation Profiles	Clarified that the depreciation convention impacts the depreciation start date for post-acquisition lifecycle events only when they use a depreciation adjustment option of Depreciation Convention.
Concept: Asset Book Configurations	Describes the concept of asset book configurations in Workday.
Concept: Depreciation Adjustment Options	Describes the concept of depreciation adjustment options in Workday.
Reference: Depreciation Conventions	Added information about: Custom depreciation conventions. Depreciation adjustment options.
Add Assets to Company Asset Books	Clarified that Workday doesn't copy depreciation adjustment options in the new books.
Assign Asset Accounting Information	Added information about depreciation adjustment options. Clarified that the depreciation convention impacts the depreciation start date for post-acquisition lifecycle events only when they use a depreciation adjustment option of Depreciation Convention. Added information about the Change Asset Book Configuration task.
Set Up Asset Shares	Added information about depreciation adjustment options.
Transfer Assets	Added information about depreciation adjustment options.
Adjust Asset Costs	Added information about depreciation adjustment options.
Correct or Adjust Useful Life	Renamed the topic from Steps: Correct or Adjust Useful Life. Added information about depreciation adjustment options.
Impair Assets	Added information about depreciation adjustment options.
Reclassify Assets	Added information about depreciation adjustment options.
Dispose of Assets	Added information about depreciation adjustment options.

Customer Accounts

Setup Considerations: Customer Accounts	Added the Submit Full Credit Adjustment for Contract-Based Customer Invoice web service operation to the Integrations section.
FAQ: Customer Invoices	Added information about creating full credit adjustments for customer invoices tied to billable transactions, prepaid consumption, or prepaid installments.

Financial Accounting

Concept: Cash Basis Accounting	Clarified that this feature is supported for supplier invoices, supplier invoice adjustments, and customer invoices.
Setup Considerations: Account Reconciliation	Updated the Reporting section to describe the Business View for Account Reconciliations business view data source and report fields.
Set Up Account Reconciliation Definitions	Updated to describe additional values that Workday populates automatically in certain situations.
Steps: Add Reconciling Items to Account Reconciliations	Updated with description of new Related Balance prompt.
Concept: Account Reconciliation Hub	Moved information about the View Reconciliation Workspace report into a new topic, Concept: Account Reconciliation Workspace.
Concept: Account Reconciliation Workspace	Describes the concept of the View Reconciliation Workspace report.

June 26, 2026

Financial Accounting

Steps: Configure Worktag Balancing for Journals	Updated the Context section to clarify that not all transactions and features support worktag balancing and added link to the new Concept: Requirements for Worktag Balancing topic to the Context section.
Configure Optional Worktag Balancing for the Tenant	Updated Context section to clarify optional balancing worktag limitations and downstream impacts.

June 12, 2026

Cash

Steps: Set Up Intelligent Prompt Recommendations for Cash Management Transactions

Updated the Financials category service name in Step 1.

Customer Accounts

Steps: Set Up Intelligent Prompt Recommendations for Customer Invoices	Updated the Financials category service name in Step 1.
Steps: Set Up Machine Learning for Customer Payment Matching	Updated the Financials category service name in Step 1.
Steps: Set Up Machine Learning Recommendations for Customer Overpayments	Updated the Financials category service name in Step 1.
Steps: Create Collection Letter Templates	Updated the Financials category service name in Step 1.

Financial Accounting

Create Allocation Plans	Updated step 2 with information about changing the tier on allocation pools.
Create Allocation Pools	Updated step 2 with information about changing the tier on allocation pools.
Set Up Account Reconciliation	Updated with new step 6 about mass assigning users to roles on account reconciliation definitions.
Set Up Account Reconciliation Definitions	Updated the Next Steps section with information about mass assigning users to roles on reconciliation definitions.
Mass Assign Account Reconciliation Preparers and Approvers	How to mass assign users to preparer and approver roles on account reconciliation definitions.
Concept: Account Reconciliation Hub	Describes the concept of the Account Reconciliation Hub and the View Reconciliation Workspace report.
Reference: Autocertification Conditions	Provides additional information about the conditions required to autocertify account reconciliations.
Define Cash Balancing Rules for Cash Transactions	Clarified when Workday applies the optional balancing worktags from the cash transactions to the interworktag journal lines.

Supplier Accounts

Steps: Set Up Machine Learning Prompt Recommendations for Supplier Invoices and Supplier Invoice Requests	Updated the Financials category service name in Step 1.
Steps: Set Up OCR for Supplier Invoices	Updated the Financials category service name in Step 1.

May 29, 2026

Cash

Define Bank Accounts

Updated step 4 with information about the Bank Reconciliation Rule Set option and the Inactive for Automatic Bank Reconciliation option.

Customer Accounts

Steps: Create Collection Letter Templates

Added information on opting in to the AI-generated translations in Message Builder templates.

Financial Accounting

Setup Considerations: Allocations	Updated with new Question to Consider about segmented security on ledger accounts.
Setup Considerations: Account Reconciliation	Added Question to Consider about adding custom validations on supporting balances and reconciling items.
Set Up Account Reconciliation	Added new step about adding custom validations on supporting balances and reconciling items.
Steps: Add Supporting Balances to Account Reconciliations	Updated to describe how Workday automatically populates certain fields and prompts.
Steps: Add Reconciling Items to Account Reconciliations	Updated to describe how Workday automatically populates certain fields and prompts.

Supplier Accounts

Create a Down Payment Invoice from a Supplier Invoice	Added information to the Prerequisites and Context sections about creating down payments with worktag balancing enabled. In Step 6: Updated description to spend categories with asset tracking. Removed reference to not supporting project worktags on down payment lines, as this is now supported.
Create a Down Payment Invoice from a Purchase Order	Added information to the Prerequisites and Context sections about creating down payments with worktag balancing enabled.

May 15, 2026

Accounting Center

Reference: WQL Query Usage and Guidelines for Data Export

In the WQL Expressions grid, updated the note in the Where row to clarify filtering by date fields.

Cash

Setup Considerations: Automatic Bank Statement Reconciliation	Added a question to consider about AI bank reconciliation.
Steps: Set Up Automatic Bank Account Reconciliation	Added an optional step to set up AI Bank Reconciliation.
Steps: Define Matching Rule Sets for Bank Reconciliation	Added next steps to update matching rule sets with AI suggestions.
Steps: Set Up AI Bank Reconciliation	Renamed the topic from Configure AI Bank Reconciliation: Exception Matching. Moved information from Configure AI Bank Reconciliation: Rules Orchestrator. Moved information to Concept: AI Bank Reconciliation.
Concept: Bank Account Reconciliation	Added information about AI bank reconciliation.
Concept: AI Bank Reconciliation	Describes the concept of AI bank reconciliation in Workday.
Steps: Use Bank Account Reconciliation	In step 8, added information about the reconciliation of AI matches.
Reconcile AI Matches Individually	How to reconcile AI matches in Workday.
Reconcile AI Matches in Bulk	How to reconcile AI matches in bulk in Workday.
Steps: Update Matching Rule Sets with AI Suggestions	How to use AI Bank Reconciliation: Rule Orchestrator in Workday.

Financial Accounting

Steps: Set Up Alternate Fiscal Year Consolidations

Updated the Context to clarify the requirements.

May 1, 2026

Financial Accounting

Set Up Account Reconciliation

Updated step 2 with information about disabling email notifications.

Revenue

Create Consolidated Billing Schedules for Customer Contracts	Updated the Result section to describe what actions approvers can take.
Create Ledger Currency Adjustment Installment	Updated step 2 to clarify the Amount Recorded in Primary Currency field.

April 17, 2026

Cash

Steps: Change Bank Account Transfer Details

Renamed the topic from Change Bank Account Transfer Details.

Clarified when you can change bank account transfer details.

Customer Accounts

Record Customer Payments	Updated Step 3 to add information on the Other remittance advice type.
Auto-Apply Customer Payments	Updated the Results section for the Other remittance advice type.

Financial Accounting

Create Cash Basis Accounting	In the Prerequisites, clarified that the customer invoices and supplier invoices need to be in Approved status and their payment accounting in Posted status.
Create Consolidation Data Mapping Tables	In the Context, clarified that mapping tables can contain a maximum of 10,000 rows.
Calculate Equity Pickup Results	Removed the note about only running 1 equity pickup rule at a time, as it no longer applies.
Setup Considerations: Account Reconciliation	Updated Business Process section with information about email notifications.

Supplier Accounts

Configure Email Ingestion for Supplier Accounts

Clarified the Prerequisites section with a required security domain.

April 3, 2026

Customer Accounts

FAQ: Customer Invoices	Expanded the use cases for which you can't create a change on the customer invoice.
Create Netting Transactions	Added information on finance charge invoices not included in netting transactions.

Settlement

Create Manual Settlement Runs	Clarified the behavior of the Exclude Negative Payments check box.
Schedule Automatic Settlement Runs	Clarified the behavior of the Exclude Negative Payments check box.

March 27, 2026

Customer Accounts

Generate Finance Charges

Added information on finance charge invoices not being included in netting transactions.

March 13, 2026

Budgets

Configure Award Budget Check at Total Grant Level for Parent Structure	How to configure award budget check at total grant level for parent structure.
Concept: Award Budget Check at Total Grant Level	Describes the concept of Award Budget Check at Total Grant Level in Workday.
Link Virtual Child Plan Structures	Added information on linking virtual child plan structures on award types.

Business Assets

Create Custom Depreciation Rate Schedules	Added: When to use custom depreciation rate schedules in the Context section. A next step to change rate schedules on assets.
Reference: Depreciation Methods	Added information about custom rate schedules.

Cash

Define Bank Account Transfer for Settlement Templates	In step 2, added information about payment purpose codes.
Create Bank Account Transfers for Settlement	In step 2, added information about payment purpose codes.
Create Miscellaneous Payment Requests	In step 3, added information about payment purpose codes.

Customer Accounts

Set Up Customer Invoice Options for a Company	Added information on the Enable Multiple Due Dates on Customer Invoices option to Step 2.
Steps: Set Up Customer Invoices	Added an optional step to describe customer invoice options for a company.
Create Customer Invoices	Added an optional step for payment schedules.
Create Customer Invoice Adjustments	Added an optional step for payment schedules.
Reference: Invoicing and Receivables Reports	Added information on start and end dates for the Customer Balance Summary and Customer Activity Summary reports, and information about custom reports for customer invoices and customer invoice proposals.
Steps: Create Custom Business Form Layout for Netting Statements	Updated to add the Docs for Layouts business form layout option.
Setup Considerations: Customer Payments	Information to consider before setting up customer payments.
Steps: Setup Customer Payments	How to set up customer payments
Steps: Apply Customer Payments	Added information on payment overrides, on-account documents (OAD), and unselect all payments.
Steps: Set Up VAT on Customer Payments	Added information on worktag balancing limitation for payments with VAT.
Concept: Customer Payments	Added information on payment overrides, surplus customer payments, customer payments from bank statements, on-account documents (OAD), and worktag balancing limitation for payments with VAT.
Steps: Apply Customer Payments Automatically	Removed overpayments from the not supported for auto-applications list.
Steps: Configure Advanced Automatic Application Rules for Customer Payments	Added information on recording overpayments to the Context section.
Create Customer Payment Application Rule	Added information on creating rule to process customer payments with remittance advice containing overapplied invoices.
Create Customer Payment Application Rule	Updated Step 2 to add the information on automatically recording customer overpayments.
Reference: Customer Payments Advanced Automatic Application Rules Criteria	Added information related to the Overpayment application type.
Create Customer Payment Rule Set	Added information on the ability to specify prefix value of the gapless sequences when enabled.
Maintain Receivables Worktag Mapping Rules for Overpayments	How to create and maintain receivables worktag mapping rules for overpayments.
Steps: Create a Customer Refund	Added information on ability to create customer refunds from on-account documents.
Steps: Create Collection Letter Templates	Added: Information on how to opt in to globalization services and enable machine translations for Notification Designer. A note on Sender Full Name in Step 7.
Steps: Write Off Receivables	Added information on the Initiated By report field.
Steps: Create Custom Business Form Layout for Consolidated Invoices	How to create custom business form layout for consolidated invoices.

Expenses

Setup Considerations: Payment Elections	Updated to include information on verifying individuals before they make changes to payment elections and bank information, how to use the Edit-Tenant Setup Financials task, and what web services can be used for maintaining payment election security and help text configurations.
Set Up Custom Help Text for Payment Elections	Added information on help text configuration for country-specific help text, bank account loickout help text and text.

Financial Accounting

Setup Considerations: Revaluation	Added information about running revaluation by accounting date.
Run Revaluation	Added information about running revaluation by accounting date.
Setup Considerations: Account Reconciliation	Information to consider before setting up account reconciliation.
Set Up Account Reconciliation	How to set up the account reconciliation functionality.
Steps: Set Up Roles for Account Reconciliation	How to set up assignable roles for account reconciliation.
Set Up Account Reconciliation Definitions	How to set up account reconciliation definitions.
Check Reconciliation Definition Coverage	How to confirm that all ledger accounts are covered by an account reconciliation definition.
Create Reconciliations for Fiscal Periods	How to create reconciliations for fiscal periods.
Steps: Prepare Account Reconciliations	How to access and prepare reconciliations for certification.
Steps: Add Supporting Balances to Account Reconciliations	How to add supporting balances to reconciliations.
Steps: Add Reconciling Items to Account Reconciliations	How to add reconciling items to reconciliations.
Steps: Process Basic Account Certifications	Updated to include link to Account Reconciliation.
Create Workbook Template Definitions for Basic Account Certification	Updated to include link to Account Reconciliation.
Create Basic Account Certification Sets	Updated to include link to Account Reconciliation.
Run Basic Account Certification Sets	Updated to include link to Account Reconciliation.
Decertify Basic Account Certifications	Updated to include link to Account Reconciliation.
Certify Account Balances	Updated to include link to Account Reconciliation.
Configure Account Certification Dashboard	Updated to include link to Account Reconciliation.
Concept: Account Certification Dashboard	Updated to include link to Account Reconciliation.
Define Intercompany Balancing Rules for Balancing Worktags	In the Context: Clarified that you can create up to 2 active rules. Removed miscellaneous payment requests and expenses from the list of unsupported transactions. Additionally, updated the table to clarify that the Only Replace Worktags for Invalid Company and Worktag Combinations option can't be selected when 1 of the active rules is Cost Center.
Process Funding Sources	In the Context, clarified the order in which Workday processes funding sources.
Reprocess Funding Sources	In the Context, clarified the order in which Workday processes funding sources.

Financial Transaction Taxes

Setup Considerations: Transaction Taxes	Added information about the new Disable Update Tax Alert on Taxable Documents option in the Tenant Setup section.
Configure Withholding Tax Rules for Countries	Added an example.
Setup Considerations: Tax Reconciliation	Information to consider before setting up tax reconciliation.
Set Up Tax Reconciliation	How to set up tax reconciliation.
Steps: Reconcile Taxable Transactions to Ledger Accounts	How to use tax reconciliation in Workday.
Reference: Tax Reconciliation Reports	Provides additional information about tax reconciliation reports.
Setup Considerations: SAF-T	In the Questions to Consider and Integrations sections: Renamed the SAF-T Norway template to SAF-T Norway 1.1. Added information about the SAF-T Norway 1.3 template. In the Security section, added information about the Manage: SAF-T Norway 1.3 Integration Event Document Security subdomain.

Project Billing

Setup Considerations: Project Billing	Added the security domain Process: Invoice Proposal - Prepaid Installment, and updated the Security and Business Processes sections.
Steps: Manage Project Billing Transactions	Added information about Daily Time transactions.
Manage Project Billing Transactions	Updates: Added information about viewing adjustment details of billable project transactions. Added information about configuring search prompts. Updated the Create Invoice Proposal row in step 4. Added information about Daily Time transactions.
Transfer Project Transactions	Added information about configuring search prompts, and time blocks.
Review Percent Complete Calculations for Revenue Recognition	Added information about 100% complete transactions.

Projects

Steps: Create Resource Pools	Added information about Worker to Include field behavior of a worker being in multiple resource pools.
Setup Considerations: Resource Plans	In the Business Processes section, added the Project Express Interest business process.
Steps: Manage Project Advanced Labor Costs	Added a step for the optional Recalculate Project Labor Costs task.
Create Project Standard Cost Rate Sheets	Added information about the Recalculate Project Labor Costs task.

Revenue

Create Consolidated Billing Schedules for Customer Contracts	In Step 4: Added a note in the Prorate First and Last Installment row to clarify that either the Prorate First and Last Installment check box or the Proration Method prompt, but not both. Added a Proration Method row.
Create Installment or Transaction Billing Schedules for Customer Contracts	Updated the Result section to describe what actions approvers can take.
Concept: Proration Methods for Consolidated Billing Schedules	Describes the concept of proration methods for consolidated billing schedules in Workday.
Steps: Manage Customer Invoice Proposals	Made these changes: Added information about the Project Hierarchy prompt. Added the Create Invoice Proposal row in step 4. Added information about excluding prepaid installments. Added information about the Review Customer Invoice Proposal step.
Create Customer Invoice Proposals	Added information about stand-alone progress bills, and updated the Result section to mention the Review Customer Invoice Proposal step.
Concept: Customer Invoice Proposal Workspace	Added a section for creating customer invoice proposals, and added information about excluding prepaid installments.

Services CPQ

Setup Considerations: Services CPQ	Added information about new opportunity security domain and new web services for custom opportunity statuses.
Steps: Set Up Quote	Added information on creating custom opportunity statuses.
Steps: Configure Projects and Contracts Objects	Added information on defining role requirements when maintaining project roles.
Concept: Quote Spreadsheet Setup	Updated information to include the ability to add worktags, and rate type.
Steps: Create Quote	Updated the label from Quote Actions to More Actions.
Add Custom Service Manually	Added information on ability to define role requirements and split a non high level service into phases and tasks.
Concept: Downstream Impacts from Quote	Added information on role requirements.
Concept: Opportunity in Quotes	Added information on custom statuses.
Concept: Role Requirements in Quotes	Describes the concept of role requirements in Workday.
Concept: Work Breakdown Structure in Quotes	Describes the concept of Work Breakdown Structure in Quote in Workday.

Settlement

Setup Considerations: Settlement	In the Tenant Setup section, added payment types that now support payment purpose codes.
Steps: Set Up Settlement	In Step 9, removed mentions of specific payment sources to make the instructions payment-source agnostic.
Steps: Set Up Payment Purpose Codes	Added information about default payment purpose codes.
Concept: Payment Purpose Codes	Describes the concept of payment purpose codes in Workday.
Setup Considerations: Settlement Run Filters	Added information about advanced filter reports for customer invoices and refunds. Moved information to Reference: Standard Reports for Settlement Run Advanced Filters.
Steps: Set Up Settlement Run Advanced Filters	Clarified prerequisites. Moved information to Reference: Standard Reports for Settlement Run Advanced Filters.
Reference: Standard Reports for Settlement Run Advanced Filters	Provides additional information about standard reports for settlement run advanced filters.
Cancel Settlement Runs	Renamed the topic from Cancel Settlement Run. Added a Next Steps section with information about copying canceled settlement runs.
Steps: Set Up Positive Pay Files	Added information about alternatively using Workday Bank Connectivity to send positive pay files.

Supplier Accounts

Steps: Set Up OCR for Supplier Invoices	In Step 5, added a row for the Enable OCR for Supplier Invoices check box.
Scan and Submit Supplier Invoices	In Step 4, combined the Override PO and Override Contract options into a new Actions tablerow, and included information for a new Link PO Lines option.