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Administrator Guide
Last Updated: 2026-03-13
Cancel Settlement Runs

Cancel Settlement Runs

Security:
Process: Settlement
 domain in the Banking and Settlement functional area or 1 or more of these domains:
  • Process: Ad Hoc Payment Settlement
     domain in the Banking and Settlement functional area.
  • Process: Bank Account Transfer for Settlement/Settlement
     domain in the Banking and Settlement functional area.
  • Process: Customer Invoice Payment/Settlement
     domain in the Customer Accounts functional area.
  • Process: Customer Refund Settlement
     domain in the Customer Accounts functional area.
  • Process: Expense Report Payment/Settlement
     domain in the Expenses functional area.
  • Process: Intercompany Payment/Settlement
     domain in the Financial Accounting functional area.
  • Process: Miscellaneous Payment Request Settlement
     domain in the Miscellaneous Payments functional area.
  • Process: Payroll Settlement
     domain in the Core Payroll functional area.
  • Process: Pending Student Refund/Settlement
     domain in the Student Financials functional area.
  • Process: Procurement Card Payment/Settlement
     domain in the Procurement functional area.
  • Process: Student Payment/Settlement
     domain in the Student Financials functional area.
  • Process: Student Sponsor Refund/Settlement
     domain in the Student Financials functional area.
  • Process: Supplier Invoice Payment/Settlement
     domain in the Supplier Accounts functional area.
You can cancel an entire settlement run in any status, unless:
  • Billing is complete for cost reimbursable award transactions in the settlement run. These transactions include:
    • Payroll.
    • Expense reports.
    • Supplier invoices.
    • Fringe benefits.
  • The settlement run has 1 or more payments that:
    • Generated intercompany items in another settlement run.
    • Have a status of
      Escheated
      ,
      Returned
      , or
      Stopped
      .
    • You've reconciled.
When you cancel a settlement run that has already sent the payment file to the bank, contact the bank to stop the processing. Once Workday delivers the payment file to the bank, you can't automatically cancel it.
  1. Access the
    Find Settlement Runs
     task.
  2. Select
    Settlement Run
    Cancel
     from the related actions menu of the settlement run.
  3. On the confirmation page, review the settlement run details to ensure that you have the correct settlement run.
    After you cancel, you can't make additional changes to the canceled settlement run.
  • When you cancel a processed settlement run, you also cancel payments created by the settlement run. These payments can include supplier invoice payments, expense payments, and customer invoice payments. You can then select payable items again for payment.
  • Payments and receivable transactions created outside the settlement run are set back to
    Awaiting Settlement
     status. These payments and receivable transactions, such as payroll and customer electronic payments, are available for settlement in a different settlement run.
  • When you cancel a settlement run, you also:
    • Cancel deposit batches created by the settlement run.
    • Cancel or reverse journals.
    • Cancel or withdraw related
      Payment Group
      business processes, such as print checks and payment release.
  • For reference, you can still view details from the
    Find Settlement Run
     report.
To reprocess unpaid open items from the canceled settlement run, select
Settlement Run
Copy
 from the related actions menu of the canceled settlement run. Workday creates a draft settlement run with the items from the canceled settlement run that are available for settlement. If you previously edited payment amounts in the canceled run, manually re-enter those adjustments in the new draft.
If you need to identify or reconcile missing open items from canceled settlement runs that you process in different settlement runs, we recommend that you create custom reports.