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Workday User Guide
Steps: Set Up Employee Contracts

Steps: Set Up Employee Contracts

  • Configure the
    Employee Contract
     business process and business process policy in the Staffing functional area.
  • Security:
    Set Up: Employee Contracts
     domain in the Staffing functional area.
You can set up employee contracts by defining types, statuses, and reasons so you can report on hiring reasons and contract details within your organization. Optionally, you can set up renewals and reviews for fixed-term employee contracts. You can also create custom fields for employee contracts to track data according to your business requirements.
These contracts aren't the same as supplier contracts for contingent workers.
  1. Access the
    Maintain Employee Contract Types
     task.
    Optionally, you can enter a
    Code
     to label the contract type for specific reporting purposes.
    Use this field only if you’re labeling the contract type for the
    MMO Preparation (France)
     report for the purpose of
    recrutement sous CDD de 18 à 36 mois à objet défini (pour cadres et ingénieurs, loi n° 2008-596 du 25/06/2008)
    .
  2. Access the
    Maintain Employee Contract Statuses
     task.
    If you select a business process from the
    Default for Business Process
     prompt, Workday only populates the contract status in the final
    Maintain Employee Contract
     step.
    If you select
    Enable Autocomplete
     on the
    Employee Contract
     business process definition, you must populate a contract status in the relevant business processes to complete the
    Maintain Employee Contract
     step automatically.
  3. Access the
    Maintain Employee Contract Reasons
     task.
    Set up employee contract reasons.
    You can create and select employee contract categories from the
    Employee Contract Category
     prompt.
  4. Configure these localized fields in the
    Maintain Localization Settings
     task:
    • Employee Contract: Maximum Weekly Hours
    • Employee Contract: Minimum Weekly Hours
    These localized fields enable you to track minimum and maximum weekly contract hours for employees with primary positions in the countries you configured.
  5. (Optional) Set up employee contract reviews for fixed-term contracts.
  7. (Optional) Create custom fields for employee contracts.
  8. To display a composite view of contract details, configure the
    Employee Contract
     profile and the
    Overview for Employee Contract
     profile group.

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