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Peakon
Last Updated: 2024-08-09
Import Employee Record Time Zones

Import Employee Record Time Zones

Security:
View employees
 and
Update employees
.
Setting the time zone on employee records ensures that the survey notification can send at the set survey time in the employee's local time zone already from the first survey round. You must set employee record time zones at the latest 1 day before the survey round opens.
See Bulk Update Employee Language if you want to set time zones individually or in bulk within the user interface.
If you don't set the employee time zone, the survey will use certain fallbacks to inform itself on when to send the notification. See Concept: Survey Send-Out Time for examples on the different fallbacks.
  1. Go to
    Administration
    Employees
    .
  2. Either go to
    Import
     and download a template of the import file to put together using your employee data, or go to
    Export
     if you want to edit your existing employee data and re-import it.
  3. Add the region and city name for each employee in the
    Timezone
     column. Examples:
    Europe/London
    ,
    Asia/Kuala_Lumpur
    , or
    America/Kentucky/Louisville
    . See Reference: Time Zone Codes for Employee Record Imports for full list.
  4. (Optional) If you want to delete unnecessary columns, delete all except these: First name, Last name, Email and/or Employee ID, Timezone.
  5. Go to
    Administration
    Employees
    Import
    .
  6. Import the file.
You have set the survey time to 09:00, and you want all employees to receive the notification at 09:00 in their local time. You have employees that are 1 hour apart from each other (Dublin and Copenhagen), so you want to set the employee record time zones for both groups. All employee records are already on the platform.
  1. Go to
    Administration
    Employees
    .
  2. Click
    Export
    .
  3. Open the file.
  4. Set the
    Timezone
     column to
    Europe/Dublin
    for all employees whose local office is Dublin.
  5. Set the
    Timezone
     column to
    Europe/Copenhagen
     for all employees whose local office is Copenhagen.
  6. Go to
    Administration
    Employees
    Import
    .
  7. Import the file.