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Administrator Guide
上次更新時間 ：2023-06-23
FAQ: Payslips Management and Administration

FAQ: Payslips Management and Administration

When are payslips visible to administrators?
Immediately after calculating payroll. Payroll results don't need to be complete for payslips to be viewable.
When are payslips visible to administrators?
You can view a draft version of a payslip immediately after calculating payroll. Calculations don't need to be complete.
To print the official version of a payslip, payroll calculations must be complete and settled.
After printing an official version at least once, you can view a nonofficial copy of the payslip in the worker payroll result.
What are the requirements for making payslips available to workers through self-service?
Workday Payroll for France recommends that you don’t make payslips available to workers through self-service.
  1. Clear the restrictions on the
    Edit Tenant Setup - Payroll
     task for viewing online payslips or printable PDF versions.
  2. The domain security policy for
    Self-Service: Payroll (My Payslips)
     must include
    Self-Service - Worker
     as a security group type and
    Employee As Self
     as a security group with
    View
     and
    Modify
     permissions.
  3. When creating a pay group, complete the
    Days from Payment Date to Display Payslip
     field for the worker's pay group and run category.
How can I display hidden payslips?
For a worker:
  1. Navigate to the payroll result that you want to display.
  2. From the related actions menu of the payroll result, select
    Pay Result
    Hide Payslip from Worker
    .
  3. Clear
    Hide Payslip from Worker
     check box.
For a group of workers:
  1. Access the
    Hide or Display Payslips for Group of Workers
     task.
  2. Select the
    Display Payslips
     option from the
    Action
     section.
  3. Use
    Processing
     section to specify applicable criteria.
How can I view old payslips for a worker who transferred from a Workday Payroll pay group to a Payroll Interface pay group?
  1. Access the
    Pay Calculation Results for Group of Workers
     report for the worker's former pay group.
  2. Find the row with the worker's payroll result.
  3. From the related actions menu of the worker's payroll result, select
    Payroll Result
    View Payslip
    .
  1. Access the
    Pay Calculation Results for Group of Workers
     report for the worker's former pay group.
  2. Find the row with the worker's payroll result.
  3. From the related actions menu of the worker's payroll result, select
    Payroll Result
    . The
    Summary
     tab displays the payslip information.
  4. Click
    Print Copy Payslip
     to view a copy of the payslip.
What's the difference between an online payslip and a printable PDF payslip image?
The information is identical; however, because of space limitations, the PDF version might have fewer lines of detail within each section than the online payslip. When there are too many line items for a section, the PDF version sums the items not listed with a
Details Not Displayed
 line. See the line item limits reference for printed payslips.
Can we produce payslips in Canadian French?
Yes. Workday uses the worker's preferred language for the pay advice in the top half of the payslip. A worker can set this option using the
Change Preferences
 task.
How do I create an annex for a payslip?
  1. Access the
    Maintain Payroll Payslip Configuration
     task.
  2. Add a row and select:
    • Annex 1
       or
      Annex 2
       in the
      Payslip Group
       column.
    • The deductions or earnings to display on the annex in the
      Payslip Calculations
       column.
When you print a payslip, Workday generates a payslip annex.
How can I export payslips?
Access the
Schedule BIRT Payslip Pre-Print
 task to generate persistent PDFs of payslips in bulk. You can then use the
Get Payroll Pre-Printed Payslips
 web service to export the payslips for archiving, printing, or other purposes.
Can nonpayroll admins terminate a worker and generate a payslip to pay them on the termination day?
Yes. You can decentralize processing when you configure the
On Demand Event
 business process and add it to the
Termination
 business process.
How can I improve performance when I mass generate payslips?
By default, Workday calculates absence values each time anyone prints or views a payslip. When you generate a large number of payslips with absence data, you can improve performance by calculating and saving absence values in advance. You can either:
  • Select the
    Following Pay Complete
     check box on the
    Edit Tenant Setup - Payroll
     task. Workday then calculates and saves absence values when you complete payroll.
  • Access the
    Persist Absence Data for Payslips
     task to calculate and save absence values.
How can I improve performance when I save absence data for payslips?
You can improve the performance of the job that saves absence data for payslips by limiting it to workers who either receive a printed check or who typically print their payslips. Select the
Only for Workers With Check Payments or Payslip Printing Enabled
 check box on either:
  • The
    Edit Tenant Setup - Payroll
     task.
  • The
    Persist Absence Data for Payslips
     task.
The automatic job to persist payslip balances stopped, or didn't run at all. Can I start it manually?
Yes. Access the
Persist Absence Data for Payslips
 task when the automatic job fails to run.
Which delivered reports can I copy from the Pay dashboard?
You can only copy the
Compare My Pay Periods
 standard report.
What is the difference between payslips and pay checks in Workday?
Payslips are:
  • Accessible on mobile devices.
  • Available for workers to view or print in Workday.
  • Configurable to be displayed or hidden from workers.
Pay checks:
  • Aren't available for workers to print.
  • Aren't available on mobile devices.
  • Can include pay advices.