Concept: Time Clock Events

Workers can check in and out directly in Workday using:

The
Time
worklet.
Mobile devices.
If you select
Enable Standard Mobile Check-In
, workers can enter time types, worktags, and comments when checking in and specify out reasons when checking out.
The
Time Clock History
report to manually add time clock events, if granted the appropriate security.
If you have the appropriate security, you can also use the
Time Clock History
report to add, edit, or delete time clock events on behalf of workers.

You can use the time clock as the exclusive time entry method for a worker, or you can use it as a supplement to the

Enter My Time

task. You can also restrict workers to checking in or out only at office locations by limiting access to time clock tasks to certain IP addresses.

You can also use the

Put Time Clock Events

web service or the

Import Time Clock Events

web service to load time clock events from a third-party time collection system.

Unless you configure your tenant to defer the matching process, Workday matches a time clock event as soon as you create it. If you defer matching, new time clock events are

Pending

until they've gone through the matching process. Pending time clock events display on a worker's time entry calendar, but don't need to be corrected. You can schedule the matching process for all pending time clock events in your tenant using the

Run Time Clock Event Processing

task. You can also match pending time clock events for an individual worker using the

Time Clock History

report.

When matching, Workday attempts to find a matching clock event, such as a check-in with a check-out. Workday then links the 2 events together to create a time block, which displays on the worker's time entry calendar. When creating a time block, Workday honors the time entry code's rounding option and runs time calculations.

Generally, Workday matches a check-in event with a subsequent check-out event. However, in the case of 2 check-in events in a row, Workday treats the second check-in event like a check-out event and creates a time block with the work details of the first check-in. This enables workers to check in to another task without having to check out of their current task. You can prevent matching consecutive check-in events by configuring the time entry template.

If Workday can't find a matching time clock event, the time clock event remains unmatched until you add another event that can match it. If a pending time clock event fails to match, it becomes an unmatched time clock event, rather than remaining as a pending time clock event.

Both pending and unmatched time clock events display on the time entry calendar in chronological order until they're matched into time blocks. You can correct unmatched time clock events from the time entry calendar, but not pending time clock events. If you correct an unmatched time clock event by adding a corresponding

In

or

Out

time, Workday creates a time block, but not another time clock event.