Concept: Worker Eligibility for Time Tracking
What Are Worker Eligibility Rules?
Time tracking eligibility rules control a worker's ability to enter time by listing the
conditions they must meet to be eligible for various time tracking components.
Example: An eligibility rule called
In/Out Workers
might specify that workers:- Are hourly.
- Work in the company called Global Modern Services.
Eligibility for work schedules and holiday calendars, which other Workday applications
share, aren't based on time tracking eligibility rules.
Assign worker eligibility rules to:
- Time code groups to identify which time entry codes a worker can use to enter time.
- Time entry templates to control the appearance of a worker's time entry calendar and its features.
- Time period schedules to identify the dates for which workers can enter time.
- Time calculation groups to identify the time calculations that apply to workers.
Each worker should be eligible for 1 time entry template and 1 time period schedule. A
worker can be eligible for multiple time code groups and calculation groups. All workers
must be assigned a work schedule calendar.
When Are Eligibility Rules Applied?
This table describes when Workday evaluates whether a worker meets the
eligibility criteria for a time tracking component:
Component | When Must Worker Meet Eligibility? |
|---|---|
Time entry template | On the last day of the week displayed on the time entry calendar (or the
termination date of the worker if earlier). This applies to all time entry methods
you configure on the time entry template. Example: Enter Time by Type. |
Time entry code (based on eligibility
for time code group) | On the date that the worker enters time. |
Time calculation (based on eligibility for time calculation group) | On the last day of the week displayed on the time entry calendar (or the
termination date of the worker if earlier). On the first day of the week, if
a worker loses eligibility for all time calculation groups due to a mid-week
change. Example: A worker moves from being non-exempt to exempt. For
biweekly time calculations, the worker must meet eligibility on the last day
of the biweekly period (or the termination date of the worker if
earlier). |
Time period schedule | On the last day of the week displayed on the time entry calendar (or the
termination date of the worker if earlier). |