Concept: Timesheets

There are 3 main timesheet types:

You can configure one or more of these timesheets types within the same tenant. You can configure timekeeping settings from the header by selecting

More

>

Company Settings

>

Timekeeping

>

Timekeeping

.

For reporting, the

Timesheet dataset

includes the

timesheet type

assigned to a contractor. The

Timesheet Summary

dataset refreshes at 00:35 AM, 6:35 AM, 12:35 PM, and 6:35 PM EST. The processing times can vary.

Summary

timesheets enable contractors to enter the numbers of hours or days they worked. VNDLY allocates this time against the appropriate charge code. Exact clock in and clock out times are not required. With this timesheet type, hours or days and allocations remain as two distinct datasets. This timesheet allows entries for previous weeks. You can also:

Enter hours in a decimal format, such as 8.5 hours.
Enable the shift functionality with a manually-allocated timesheet.

For more information about entering time in hours or days on

Summary

timesheets, see Concept: Units of Time Entry for Summary Timesheets.

Time In/Out

timesheets enable contractors to enter the specific times they clocked in and out for a work period. They can then assign the captured time against charge codes at a later point. Similar to

Summary

timesheets, hours and allocations remain as two distinct datasets. You can utilize the

Break

option for meal breaks. In Workday Mobile, time entry is limited to the current day.

Clock & Assign

timesheets enable users to capture exact time punches and pair them with allocations at the point of time entry. Users can split time across workweeks without moving between timesheets. With this timesheet type, hours and allocations are associated in one dataset.

Clock & Assign

timesheets:

The

Timesheets

page allows resource managers to view and manage timesheets submitted by contractors. You can access this page from the header by selecting

Timesheets

>

Summary

. On the

Timesheets

page, you can select these options:

Option	Description
Upload	Enables you to upload a timesheet
Upload Notes	Displays imported and exported files within the File Transfer Reports section for your review, including details like: The outcome File types Transfer details
Pending Approvals	Displays weeks with timesheets pending approval. Displays all timesheets needing approval for the week you select.
Download	Downloads all filtered timesheets in any status except Not Started .

You can filter the timesheets that display in the list using these options:

Option	Description
Work Period	Indicates the 7-day time period for which you wish to view timesheets. Example: Monday - Sunday. The options available for selection depend on your configuration.
Date Range	Enables you to select the timesheet week you want to view.
Search	Enables you to narrow the timesheets that display by Contractor name, IDs, or Vendor name.
By Status	Enables you to narrow your search by the timesheet status: Saved Submitted Approved Rejected Unsubmitted I Can Approve

You can select the checkbox next to one or more timesheets to approve or reject them in bulk.

The

Timesheet Summary

page allows users to view, enter, and manage time for specific work orders. You can access this page from the header by selecting

Timesheets

>

Summary

>

Go To Timesheet

. The top of the page provides action icons to manage the timesheet record. On the

Timesheet Summary

page, you can:

Option	Description
Print Timesheet	Enables you to print the timesheet if you need a hard copy.
Download Timesheet	Saves a copy of the timesheet to your computer as an .xls file.
Add Attachment	Enables you to attach any time-based evidence needed. Example: A paper timesheet loaded into the system.
Add/View Notes	Adds a note to the timesheet as a freeform field.
Adjust	Modifies a timesheet.
Reject	Rejects the timesheet and you must provide a reason for the rejection.
Approve	Approves the timesheet to go to invoicing.
Remind Approvers	This only displays if the status is Submitted. Enables you to remind the approvers to review the timesheet.
Copy Previous	Copies timesheet information from a previous week into the selected week.
Cancel	Cancels any changes made to the timesheet.
Save	Saves any edits to the timesheet.
Submit	Submits the timesheet for approval.

To enter time on their mobile devices, users can log in to VNDLY on their mobile browser. VNDLY automatically resizes the

Clock & Assign

and

Monthly

timesheet types. You must enable Mobile Timesheets to automatically resize the

Legacy

and

Time In/Out

types. To enable Mobile Timesheets, submit a product support case.

For

Clock & Assign

and

Time In/Out

in

More

Company Settings

Timekeeping

Contractor Timekeeping Settings

: