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Administrator Guide
Last Updated: 2025-12-12
Set Up Timekeeping Setting Defaults

Set Up Timekeeping Setting Defaults

You must have these permissions to view and edit timekeeping settings:
  • timekeeping.settings.read
  • timekeeping.settings.write
Workday VNDLY administrators can set up default values for timekeeping settings that apply universally to all work orders within the tenant. These defaults ensure consistent settings when contractors submit their time. When a contractor is onboarded to a new work order, their timesheet inherits these defaults if there are no specific timekeeping setting rules for that work order.
Contractor Timekeeping Settings
 are stored on the contractor profile, and any changes you make are applied to future contractors. Settings in other sections apply automatically to existing and future work orders and timesheets.
Settings marked with a gray icon are eligible for use in new rules. Settings with a blue icon indicate that at least 1 active rule uses that setting.
  1. From the header, select
    More
    Company Settings
    .
  2. From the
    Timekeeping
     section, click
    Timekeeping Settings
    .
  3. As you complete the
    Contractor Timekeeping Settings
     section, consider:
    Option
    Description
    Timesheet Type
    Indicate whether you wish to have contractors enter time for each day using:
    • Summary
    • Time In/Out
    • Clock & Assign
    Selecting
    Time In/Out
     or
    Clock & Assign
     displays additional options.
    Timesheet Classification
    If you select
    Manual
    , you can modify these additional timesheet fields:
    • Show Premium Rates on Timesheet
    • Block Timesheet if Overtime Insufficient
    Week Starts at Time
    The time that the contractor's work week should start.
    Show Premium Rates on Timesheet
    Indicate whether you wish to display the shift premium rates selection box on the timesheet. This field only displays if you selected a
    Timesheet Classification
     of
    Manual
    .
    Block Timesheet if Overtime is insufficient
    This field only displays if you selected a
    Timesheet Classification
     of
    Manual
    .
    Indicate whether you wish to prevent contractors from submitting timesheets with insufficient overtime logged.
    Example: A contractor has a profile that enables them to enter overtime after they work 40 hours in 1 week. If they try to enter 48 hours of regular or non-overtime hours, VNDLY requires the contractor to reallocate the additional 8 hours.
    Disable Time import Validations
    Indicate whether you wish to disable time validations.
    If you select this check box, imported time sheets become read-only and you can’t make changes.
    We recommend you use this setting if you’re capturing and classifying time outside of VNDLY.
    Week Starts on Day
    The day of the week that the contractor's work week should start.
  4. As you complete the
    Timesheets
     section, consider:
    Option
    Description
    Unit of Time Entry
    This field only displays if you selected a
    Timesheet Type
     of
    Summary
     and a
    Timesheet Classification
     of
    Manual
    .
    Indicate if you want to enable workers with a
    Daily
     pay type to enter time in
    Hours
     or
    Days
    . For more information, view Concept: Units of Time Entry for Summary Timesheets.
    Partial Day Entry
    This field only displays if you selected a
    Unit of Time Entry
     of
    Days
    .
    Indicate the values that users with a
    Daily
     pay type can enter on their timesheets:
    • Only Allow Whole Days
      : Entries can include 0 or 1 days.
    • Allow Half Days
      : Entries can include 0, 0.5, or 1 days.
    • Allow Quarter Days
      : Entries can include 0, 0.25, 0.5, 0.75, or 1 days.
    Approval Strategy
    Enables you to configure approvals for both work order and workflow approvals.
    Manager is not a Time Approver
    When checked, the resource manager from the work order isn't a time approver by default and must be added to a workflow approval rule as one if necessary.
    Zero Hour Requires Approval
    When checked, timesheets submitted with zero hours must be approved.
    Allow Bulk Approvals
    When checked, approvals can be completed for more than 1 timesheet at a time.
    Message of the Day
    Enter a freeform message to display on timesheets.
    Allow Vendors to View Timesheets
    When checked, vendors can view timesheets.
    Allow Vendors to Upload Timesheets
    When checked, vendors can upload timesheets.
  5. As you complete the
    Time Adjustment & Submission
     section, consider:
    Option
    Description
    Allow the Program Team to Adjust Timesheets
    When checked, the program team is able to adjust timesheets.
    Program Team Adjustment Tolerance in Weeks
    This field only displays if the box for
    Allow the Program Team to Adjust Timesheets
     is checked.
    Indicates the number of weeks after the timesheet week that a submitted timesheet can be modified..
    Program Team Submission Tolerance in Weeks
    Indicates the number of weeks after the timesheet week that a timesheet can be submitted.
    Allow Contractors to Adjust Timesheets
    When checked, contractors are able to adjust timesheets.
    Contractor Adjustment Tolerance in Weeks
    This field only displays if the box for
    Allow Contractors to Adjust Timesheets
     is checked.
    Indicates the number of weeks after the timesheet week that a submitted timesheet can be modified.
    Contractor Submission Tolerance in Weeks
    Indicates the number of weeks after the timesheet week that a timesheet can be submitted. Example: If you enter 2, a contractor who works on the first week of the month will have until the end of the third week to submit their timesheet.
    Allow Vendors to Adjust Timesheets
    When checked, vendors are able to adjust timesheets.
    Vendor Adjustment Tolerance in Weeks
    This field only displays if the box for
    Allow Vendors to Adjust Timesheets
     is checked.
    indicates the number of weeks after the timesheet week that a submitted timesheet can be modified.
    Vendor Submission Tolerance in Weeks
    Indicates the number of weeks after the timesheet week that a timesheet can be submitted.
  6. Configure the remaining sections:
    Timesheet Reminder
    ,
    Timesheet Notifications
    , and
    Timesheet Custom Fields.
  7. Configure
    Lock Out Settings
    .
    The
    Global Lock Date
     must be the date before the first date that workers can enter time, which ensures that no time is entered before the Go Live date. Example: Monday, January 3 is the go live date and no time should be allowed before. You would enter January 2.