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Documentation
Administrator Guide
Last Updated: 2025-02-07
Erase User Data

Erase User Data

  • Data Privacy
     set up in your tenant.
  • Have the
    settings.admin
     permission at the All business unit level or above.
  • Have the
    data_privacy.erasure.read
     permission.
You can erase a user's personal data from Workday VNDLY in order to comply with certain privacy regulations and laws. Example: The General Data Protection Regulation (GDPR) and the Personal Information Protection Act (PIPA). Some items to consider before deleting personal data:
  • Workday VNDLY provides the tools to erase personal data. However, it is your responsibility to ensure the data is erased.
  • Once data is erased, it can't be retrieved. It is your responsibility to ensure that erasing that person's data doesn't negatively impact your systems.
  • Because
    Data Privacy
     takes some time to search records, you should limit the number of users that you erase at a time.
  • A user must be inactive and not have any work orders in order to erase their data.
  1. From the header, select
    More
    Company Settings
    .
  2. From the
    Security
     section, click
    Data Privacy
    .
  3. Locate the appropriate user and click
    Erase Personal Data
    .
    The user must be inactive and not be associated with any active work orders.
  4. Review the explanation of what will be deleted and enter a
    Reason for erasure
     if necessary.
  5. Click
    Confirm & Erase
    .
You can monitor the process of the
Data Privacy
 action from the
History
 tab.
Verify that the user's personal data has been erased. Workday VNDLY keeps the user record so that any pre-existing relations between the erased record and any other record in the database are maintained.