Concept: Data Privacy
Data Privacy in VNDLY is a feature that enables you to delete certain personally identifiable information (PII) permanently from your tenant. If you have the proper permissions, you can search records linked to selected user records and erase any personal identifiable information pertaining to those records. Example: Erase personal information for a former employee when they leave a company.
The Data Privacy feature helps you comply with privacy regulations and data protection laws, such as, General Data Protection Regulation (GDPR) requirements.
Erased data displays differently depending on the type of data:
- Text, such as names, get replaced with the wordErased.
- Numeric values, like phone numbers, get replaced with zeroes.
Some items that you need to be aware of before deleting a user's personal data:
- Workday VNDLY provides the tools to erase a user's data. It's your responsibility to use these tools as needed based on your company policies.
- When you erase data, you permanently remove it from your tenant. VNDLY can't reverse erased data. It's your responsibility to ensure that erasing data doesn't negatively impact your systems outside of VNDLY.
- Data Privacy doesn't erase content in custom fields. If you have custom fields that display personal data, you need to manually remove the data from the custom fields.
- Because Data Privacy takes some time to search records, you'll want to limit the number of users that you erase at a time.
- User types must be in a specific status:User TypeStatusCandidateInactiveClientInactiveContractorInactive with all related work orders endedVendorInactiveWorker ProfileInactive