Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2024-09-06
Set Up Policies to Append Programs to Academic Records

Set Up Policies to Append Programs to Academic Records

Security:
Set Up: Academic Records
 domain in Student Records functional area.
By default, Workday creates an academic record for the student the first and every time they matriculate into a program of study. You can configure Workday to append incoming programs to an existing academic record during matriculation.
Appending programs to academic records enables you to:
  • Combine programs on the same academic record so credit counts towards both programs.
    Example: A student who previously completed an associate program is now matriculating into an undergraduate program.
  • Accommodate stackable programs coming in through a new application.
    Example: A graduate student in Psychology is now matriculating into the Certificate in Organizational Psychology program.
  • Accommodate students who are reapplying and matriculating into the same program after a break.
  1. Access the
    Maintain Academic Record Append Policy
     task.
  2. As you complete the task, consider:
    Option Description
    Allow Append to Same Program
    Select this check box to accommodate students who reapply to the same program they previously discontinued. Matriculation appends the incoming program to their previous academic record.
    Unlock Completed Academic Record
    Select this check box to start automated processing when matriculation appends an incoming program to a completed academic record. Workday starts calculating student statistics, such as:
    • Course repeats.
    • Academic standing.
    • GPA.
    You can view conferral details for a completed academic record on the
    View Complete Programs for Student
     report.
    When you select both the
    Allow Append to Same Program
     and
    Unlock Completed Academic Record
     check boxes, Workday won't unlock the original academic record and append the program of study to a completed record if that same program was previously completed by the student. Instead, Workday creates a new academic record.
    Programs Available for Appending
    The matriculation process uses this information to append programs to a student's academic record automatically.
These policies help you manage student matriculation according to your institutional requirements.