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Administrator Guide
Last Updated: 2025-04-04
Steps: Manage Academic Standing For Students

Steps: Manage Academic Standing For Students

  • Set up academic standing values and academic standing policies. See Steps: Set Up Academic Standing Policies.
  • Assign grades to all registrations for the academic period.
  • Security:
    Manage: Academic Records
    domain in the Student Records functional area.
You can use academic standings to track a student’s academic performance. Example: Academic Probation, Academic Warning, Good Standing, Dean's List.
Workday determines the academic standings for each academic period based on the effective academic standing policy that applies for the student’s primary program of study.
You can calculate, review, and publish academic standings for students by academic period using the post-grading job. This job doesn't update the academic standing of students already processed for completion or withdrawn after the end of the term. For these students, you can assign the academic standing manually.
Note: Workday doesn't include the post-grading job in the Student Nightly Job Orchestration.
You can also:
  • Calculate the academic standings for an individual student.
  • Override the Workday-calculated academic standing for a student.
  1. Access 1 of these tasks:
    Task
    Description
    Run Post-Grading Jobs
    Select the
    Launch Academic Standing
     option.
    Calculate and post academic standing for multiple students. You can filter students by program of study and class standing.
    When you filter by program of study, the task runs for all students enrolled in the specified programs of study, even if it’s not their primary program of study. Example: Spanish Minor.
    Calculate Academic Standing for Student
    Calculate and post academic standing for an individual student.
  2. Complete the task:
    Option
    Description
    Academic Period
    Select the academic period for which you want to calculate academic standings.
    Calculate for Review
    Select to calculate academic standings without posting them for students.
    You can review calculated standings using a custom report.
    Calculate and Post
    Select to calculate academic standings and post them for students.
    When the student has an overridden academic standing, Workday posts that standing instead of the calculated standing.
    Post Already Calculated Standings
    Select to post the academic standings that were previously calculated for review.
    When the student has an overridden academic standing, Workday posts that standing instead of the calculated standing.
  3. When you select
    Calculate for Review
    , review and update the calculated results.
    1. Create Custom Reports.
      Create a custom report to review the calculated values.
    2. Access the
      Edit Academic Standing for Student
       task.
      Manually override calculated values you need to change.
    3. Access the
      Run Post-Grading Jobs
       task again.
      Select
      Post Already Calculated Standings
      .
Workday displays posted academic standings on the
Academic History
 report on the Academics profile group of the student profile.
You can use the
Edit Academic Standing for Student
 task to:
  • View the posted and calculated standings for a student.
  • Manually override the academic standing and additional period honors or standing.
  • Post the calculated or overridden academic standings.
  • Undo posting of the academic standings.