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Administrator Guide
Last Updated: 2025-04-04
Create Academic Standing Rule Sets

Create Academic Standing Rule Sets

  • Create eligibility rules or condition rules to determine academic standing progression.
  • Security:
    Set Up: Academic Policies
     domain in the Academic Foundation functional area.
You can specify rules to define how Workday determines the academic standing for students by academic period. Workday displays this value in the
Academic Standing
 field on the student's academic history.
You can configure a separate rule set for determining additional honors or standings for students. Example: You define rules to determine whether a student receives Dean’s List honors for an academic period. Workday displays this value in the
Additional Period Honors/Standing
 field on the student’s academic history.
  1. Access the
    Create Academic Standing Rule Set
     task.
  2. Complete the task:
    Option Description
    Academic Period Types to Exclude
    (Optional) Select academic period types to exclude from the rule set you’re creating.
    Workday won’t assign an academic standing for excluded periods.
    Status Progression
    Specify rules for academic status progression.
    Workday looks at the student’s academic standing from the previous academic period as the
    Current Academic Standing
    . Workday assumes
    Good Standing
    :
    • For the student's first academic period.
    • When the student doesn't have an academic standing in previous periods.
    Workday then evaluates the eligibility rules from top to bottom, and assigns the
    New Academic Standing
     based on the first applicable rule.
    The current and new academic standing values display the Workday-delivered academic standing statuses. To view the institutional academic standing labels, access the related actions preview of the academic standing value.
    Additional Period Honors/Standing
    Specify rules to define eligibility for additional period honors or standing that you want to track separately for students.
    Example: A student receives Dean’s List honors when their Academic Period GPA is greater than 3.5.
    Workday looks at the student’s additional honors or standing from the previous academic period as the
    Current Additional Period Honors/Standing
    . When the student doesn’t have additional honors or standing in the previous academic period, Workday considers all rules in the grid.
    Workday evaluates the eligibility rules in the grid from top to bottom, and assigns the honors or standing based on the first applicable rule.
Alma Mater University has this academic standing progression for undergraduate students:
Current Academic Standing
Eligibility Rule
New Academic Standing
Good Standing
Cumulative GPA more than or equal to 2.0
Good Standing
Good Standing
Cumulative GPA less than 2.0
Academic Probation
Good Standing
Academic Period GPA less than 2.0
Subject to Suspension
Academic Probation
Cumulative GPA less than 2.0 and Academic Period GPA more than or equal to 2.0
Academic Probation
Academic Probation
Cumulative GPA more than or equal to 2.0
Good Standing
Subject to Suspension
Cumulative GPA more than or equal to 2.0
Good Standing
The university also configured these rules for additional period honors:
Current Additional Period Honors/Standing
Eligibility Rule
New Additional Period Honors/Standing
President’s List
Academic Period GPA greater than or equal to 3.8
President’s List
Dean’s List
Academic Period GPA greater than or equal to 3.8
President’s List
Good Standing
Academic Period GPA greater than or equal to 3.8
President’s List
President’s List
Academic Period GPA greater than or equal to 3.5
Dean’s List
Dean’s List
Academic Period GPA greater than or equal to 3.5
Dean’s List
Good Standing
Academic Period GPA greater than or equal to 3.5
Dean’s List
A student with a 3.7 GPA and no additional honors or standing in the previous period receives:
  • Academic Standing:
    Good Standing
    .
  • Additional Period Honors/Standing:
    Dean’s List
    .
  • Assign the rule set to an academic unit and level or a program of study on the academic standing policy.
  • To review the rule set, access the
    View Academic Standing Rule Set
     report.
  • To edit the rule set, access the
    Edit Academic Standing Rule Set
     task. You can't edit rule sets that are already in use.