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Administrator Guide
Last Updated: 2025-02-07
Steps: Create Athletic Roles and Statuses

Steps: Create Athletic Roles and Statuses

Configure:
  • The
    Athletic Team Membership Event
     business process in the Student Core functional area
  • Security:
    Set Up: Athletics
     domain
You can create athletic roles for your academic unit and athletic statuses for team members on a specific team or all the teams at your institution.
Athletic team roles and statuses are organized by academic unit. You create a 1-to-1 relationship between the team status and the athletic team membership status.
Workday provides these web services to create, retrieve, and update athletic roles and statuses:
  • Get Athletic Roles
     and
    Put Athletic Role
  • Get Athletic Statuses
     and
    Put Athletic Status
  1. Access the
    Create Athletic Role
     task.
  2. As you complete the task, consider:
    Option Description
    Name
    Enter a unique name for the role. Examples:
    Team Captain
    ,
    Goaltender
    ,
    Quarterback
    , and so on.
    Institution
    Select the institution you're creating the role for.
    Applicable to All Teams
    Select this check box if you want the role to be available to all teams at your selected institution.
    Athletic Teams
    If you didn't select the
    Applicable to All Teams
     check box, select the teams that you want this role to be available for.
  3. Access the
    Create Athletic Status
     task.
  4. As you complete the task, consider:
    Option Description
    Name
    Enter a unique name. Examples:
    Healthy
    ,
    Injured
    ,
    Benched
    ,
    On Leave
    , and so on.
    Makes Athlete Active
    This status name field drives the
    Active
     or
    Inactive
     status for the athlete. Select it if the status name makes the athlete active. Examples: Select this check box for a
    Healthy
     status. Don't select this check box for an
    On Leave
     status.
    Institution
    Select the institution you're creating the status for.
    Applicable to All Teams
    Select this check box if if you want the status to be available to all teams at your selected institution.
    Athletic Teams
    If you didn't select the
    Applicable to All Teams
     check box, select the teams that you want this status to be available for.
You can now:
  • View athletic team roles and statuses using the
    View Athletic Roles
     and
    View Athletic Statuses
     reports.
  • Create custom reports to view team roles and statuses.
  • Update team roles and statuses using the
    Edit Athletic Role
     and
    Edit Athletic Status
     tasks.