FAQ: Work-Study

How can I maintain accurate student award balances when Run Pay Cancel, Cancel Pay Complete, or Create Payroll Accounting Adjustments tasks are aborted?

How can I retroactively change the costing allocations for a Work-Study student who turned out to be ineligible for Work-Study after already making a payment?

Can a student have more than 1 Work-Study award in an academic period?: Yes, a student can have multiple Work-Study awards in an academic period. Example: You can allocate 3 institution Work-Study awards and 2 federal ones to a student.
How does Workday pay Work-Study awards when the student has multiple from different sources?: Workday pays only 1 Work-Study award at a time. After exhausting the first award, Workday begins paying the next award in the subsequent pay period. Workday processes Work-Study awards in this order:
State
Federal
Institutional
What happens if a student runs out of Work-Study in the middle of a pay period?: After exhausting the Work-Study award, Workday costs the remainder to the default costing. If you award additional Work-Study for the pay period, you can use the
Create Payroll Accounting Adjustments
task to correct the costing, after the payroll completes.
How can I maintain accurate student award balances when Run Pay Cancel, Cancel Pay Complete, or Create Payroll Accounting Adjustments tasks are aborted?: You can use the
Recalculate Work-Study Award Balance
task to reevaluate payroll results and update student award balances. Security: Process: Run Batch Complete (Pay Complete)
domain in the Core Payroll functional area.
How can I retroactively change the costing allocations for a Work-Study student who turned out to be ineligible for Work-Study after already making a payment?: Workday treats any retroactive payment paid in the current period as a current period payment. If a retroactive period payment was costed incorrectly, perform a payroll accounting adjustment to correct the accounting.

Create Payroll Accounting Adjustments