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Administrator Guide
Last Updated: 2023-06-23
Override COD Information

Override COD Information

Students have a Common Origination and Disbursement (COD)-processable award such as a:
  • Federal Direct Loan
  • Pell Grant
  • PLUS Loan
  • TEACH Grant
Security:
Manage: Loan Processing
 domain in the Financial Aid functional area.
You can make changes to the Common Origination and Disbursement (COD) information of an award, and manually override Workday-delivered values to:
  • Correct errors from past transmissions of the award that resulted in a rejection from COD.
  • Maintain the accuracy of a student's award and financial aid package.
  • Reduce the possibility of COD rejecting the award when you transmit it.
You can also use these web services to retrieve and make changes to the COD information of multiple awards at once:
  • Get COD Award Information Overrides
  • Get COD Disbursement Information Overrides
  • Get COD Student Information Overrides
  • Put COD Award Information Override
  • Put COD Disbursement Information Override
  • Put COD Student Information Overrides
For optimal performance, Workday recommends you use these web services instead of the
Import COD Origination Status
 and
Import COD Disbursement Status
 web services.
Workday doesn’t warrant, guarantee, or represent that Student reporting capabilities comply with Common Origination and Disbursement (COD) compliance standards or requirements. Customers are responsible for independently verifying their compliance with all state and federal legal and regulatory obligations.
  1. From the related actions menu of any COD-processable award, select
    COD
    Edit COD Information
    .
  2. On the
    Student Information
     tab, enter or select values for the fields you want to override.
    Overrides you make on the
    Student Information
     tab also apply to other COD-processable awards that have the same financial aid award year as the award you're editing.
  3. As you complete the
    Award Information
     tab, consider:
    Option Description
    COD Origination Status
    Change the
    COD Origination Status
     to
    Ready to Transmit
     when you override any of the fields on the
    Award Information
     tab. If the status isn't
    Ready to Transmit
    , Workday doesn't flag the award for transmission when you launch the
    COD Outbound
     integration.
    Loan Fee Percent
    Workday doesn't display loan fee percents for every year. Instead, Workday only displays unique loan fee percents.
    Example: Even if the loan fee percent for both the 2021 and 2022 financial aid award years is
    1.057%
    , Workday only displays it once.
    ISIR Transaction
    You can select an ISIR transaction for an award year that doesn't correspond to the award year for the award. Workday doesn't restrict override options for this field. Verify your selection before completing the task.
    Example: The award is for the
    2021-2022 Award Year
    , but ISIR transactions for the
    2017-2018 Award Year
     and
    2019-2020 Award Year
     display.
    HPPA Indicator
    Select:
    • No
       to override the value to False.
    • Yes
       to override the value to True.
    This prompt only displays when the award is a Federal Direct Unsubsidized Loan.
  4. As you complete the
    Disbursement Information
     tab, consider:
    Option Description
    COD Disbursement Status
    Change the
    COD Disbursement Status
     to
    Ready to Transmit
     when you override any of the fields on the
    Disbursement Information
     tab. If the status isn't
    Ready to Transmit
    , Workday doesn't flag the award for transmission when you launch the
    COD Outbound
     integration.
    When you update the
    COD Disbursement Status
     through the
    Import COD Origination Status
     web service, Workday also automatically updates it on this task and corresponding reports for the award.
    Enrollment Status
    Workday reports the same enrollment status for the other anticipated disbursements when you:
    • Have multiple anticipated disbursements of an award in an academic period.
    • Change the enrollment status on 1 anticipated disbursement.
    Example: A student has a Pell Grant with 3 anticipated disbursements in the Fall semester. You override the enrollment status for the first anticipated disbursement from
    ½-time
     to
    Full-time
    . Workday reports the enrollment status for the second and third anticipated disbursements as full-time even though you didn't override the enrollment status for them.
Launch the
COD Outbound
 integration to transmit your changes to COD.