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Administrator Guide
Last Updated: 2026-01-23
Concept: COD Processing and Reporting

Concept: COD Processing and Reporting

COD Processing

You must send these awards to Common Origination and Disbursement (COD) for processing and acceptance before you can disburse them to students:
  • Federal Direct Loans
  • Pell Grants
  • PLUS Loans
  • TEACH Grants
Workday uses the
COD Origination Status
 of an award to drive the processing of these awards. The
COD Origination Status
 determines when Workday:
  • Includes the award in your transmission to COD when you launch the
    COD Outbound
     integration.
  • Disburses the award to the student.
Workday automatically sets the
COD Origination Status
 of the award to
Ready to Transmit
 when an award meets either of these conditions:
  • The award isn't originated, but is accepted by the student for an amount greater than zero.
  • The award is already originated, but hasn't disbursed and is accepted by the student for an amount greater than what they originally accepted. If an award has already been disbursed, the
    COD Origination Status
     won't change to
    Ready to Transmit
     since the increased accepted amount is transmitted with the disbursement adjustment.
When you launch the
COD Outbound
 integration, Workday includes the award in your transmission to COD. If the award doesn't meet either condition but you want to include it in your transmission to COD, change:
  • The transmission eligibility of the award by selecting
    COD
    Edit COD Transmission Eligibility
     on its related actions menu
  • The
    COD Origination Status
     to
    Ready to Transmit
     on the
    Edit COD Information
     task.
Make the award eligible for transmission to COD before you set its status to
Ready to Transmit
.
When changes occur to an award's
COD Disbursement Amount
, Workday transmits the change to COD without changing the award's status to
Ready to Transmit
.
After you transmit an award to COD, Workday awaits a response from COD. Workday receives the response through the
COD Inbound
 integration, and updates the
COD Origination Status
 of the award to
Accepted
 or
Rejected
 based on the decision.
Workday only:
  • Sends anticipated disbursements of an award to COD if you include the award in a COD transmission.
  • Disburses awards that meet your configured eligibility conditions and have a
    COD Origination Status
     of
    Accepted
    .
For more information about how Workday populates data on
COD Outbound
 files, see Reference: COD Outbound Integration.

Student Eligibility Codes

COD requires student eligibility codes to be included in the files that the
COD Outbound
 integration transmits. You can view a student’s code using the
View Student Eligibility Code
 task. By default, the field will be blank. You can update the code for an individual student by using the
Update Student Eligibility Code
 task, or for multiple students using the
Import Student Eligibility Codes
 web service.
For more information about how Workday populates student eligibility codes on
COD Outbound
 files, see Reference: COD Outbound Integration.

COD Reporting

You can use these Workday-delivered reports for greater visibility into the COD origination and disbursement processes. You can also use them to troubleshoot issues such as rejections by COD.
Report
Description
Find COD Data
View information you transmitted to COD based on award year, transmission date, and other filters you select. You can also use this report to view Edit Process Result information from the COD response file and identify awards that might require changes.
Example: Find all Federal Pell Grant awards with a
COD Origination Status
 of
Rejected
.
View COD Event History
View information you transmitted to COD based on award year, transmission date, and other filters you select. You can also use this report to view Edit Process Result information from the COD response file and identify awards that might require changes.
Example: Find all Federal Pell Grant awards with a
COD Origination Status
 of
Rejected
.
COD Information
 on
View Student Award
View general COD information associated with an award as of the time you're viewing it.
This information displays in the
COD Information
 section when you drill down into the details of an award.
COD information might display for an award that you didn't transmit to COD if you transmitted another award that shares the same award item and award year.
Example: You offer a student Federal Direct Loans for the Fall and Spring academic periods and they accept the Spring award. Workday only transmits the Spring award to COD for origination. However, COD information about the Spring award might display in the details of the Fall award because they share an award item and award year.