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Administrator Guide
Last Updated: 2023-06-23
Configure Academic Units for Level

Configure Academic Units for Level

  • Create academic levels.
  • Create academic units.
  • Security:
    Set Up: Academic Unit Configuration
     domain in the Academic Foundation functional area.
Identify the academic levels of an academic unit that can:
  • Admit students.
  • Offer courses.
  • Offer programs of study.
  • Recruit students.
You can also inactivate an academic level configuration as of an effective date.
  1. Access the
    Configure Academic Unit for Level
     task.
  2. As you specify the responsibilities of each academic level, consider:
    Option Description
    First Entry Date
    Controls the first availability date for the
    Configuration Options
     you select.
    Examples:
    • The first date the academic unit can offer courses.
    • The earliest anticipated start date of a prospective student for any program offered by the academic unit.
    Effective Date
    This date applies to the remaining columns. It represents the configuration of the academic level at any point in time.
    Configuration Options
    Select 1 or more options for the academic unit and level:
    • Admit Students
       enables you to create applicants and define admissions eligibility, requirements, assessments, and applications cohorts.
    • Offer Courses
       enables you to create courses and course sections.
    • Offer Programs of Study
       enables you to create programs of study.
    • Recruit Students
       enables you to create student recruiting cycles, campaigns, events, and prospects.
    An admitting academic unit should be the same as or subordinate to the recruiting academic unit. Example: Alma Mater University can:
    • Recruit and admit students at the undergraduate level.
    • Recruit undergraduates, and have its subordinate departments admit them.
    • Use Dynamic Period
    • Use Fixed Period
    • Use Fixed or Dynamic Period
    Your selection controls which option you can select for processes in the academic unit and level:
    • Fixed academic period, such as a semester or quarter.
    • Flexible dates.
    • Either one.
You can use the
View Academic Unit Level Configuration
 report to access and view the definition of an academic unit as of a specific date.
  • To edit the configuration, access the
    Edit Academic Unit Level Configuration
     task.
  • To add academic levels to an academic unit, select
    Academic Unit
    Configure Level
     from its related actions menu. You can select any level that's not already configured for the unit.