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Administrator Guide
Last Updated: 2026-09-04
Create Academic Requirements

Create Academic Requirements

You can create academic requirements to track student progress toward completing their educational objectives.
After you create academic requirements, you can assign them to an academic unit and level, program of study, or program area.
  1. Access the
    Create Academic Requirement
     task.
  2. From the
    Effective Date
     prompt, select the date that you want the academic requirement to be effective.
    Workday applies this date to the eligibility rule you use in the academic requirement, enabling you to create different versions of the same requirement.
    Example: The Humanities academic requirement has different sets of courses for 2020 and 2021. Select different effective dates to create different versions of the Humanities academic requirement.
  3. Click
    OK
    .
  4. Complete the task:
    Option Description
    Academic Unit
    Academic Level
    Select the academic unit, and optionally the academic level, where you want the academic requirement to apply.
    Academic Requirement Name
    Enter a name to identify the academic requirement.
    Eligibility Rule
    Select the student eligibility rule to use for the academic requirement.
    Restricted from Academic Planning
    Select the check box for academic requirements that students don't need to include in their academic plans. Workday doesn't display the academic requirement on these tasks:
    • Create Academic Plan
    • Create Academic Plan Template
    • Edit Academic Plan
    • Edit Academic Plan Template Version
    Examples: Requirements for:
    • 120 Overall Units.
    • Cumulative GPA of 2.0.
  5. Click
    OK
    .
  6. (Optional) To create another version of the academic requirement with a different effective date, click
    Add New Version
    .
  7. Click
    Done
    .
This example illustrates a set of academic requirements that you might create for the undergraduate students at Alma Mater University:
Academic Requirement Name
Eligibility Rule
Restricted from Academic Planning
2.0 Cumulative GPA
Cumulative GPA greater than or equal to 2.0
Yes
120 Overall Units
120 units
Yes
Written Communication
Student has completed any of these courses with a grade greater than or equal to C:
  • WRIT 110 - Introduction to Writing Studies
  • WRIT 120 - Introduction to Creative Writing
No
Critical Thinking
Student has completed any of these courses with a grade greater than or equal to C:
  • PHIL 101 - Introduction to Philosophy
  • PSYC 100 - Applications of Critical Thinking and Decision Making
No
Set Up Academic Requirement Configurations. Assign the academic requirements to configurations by academic unit and level, program of study, or program area.
You can use the
View Academic Requirement
 report to:
  • Add a new version of the requirement.
  • Edit a version of the requirement.
  • Review details of an academic requirement.
To apply updates to academic requirements, access the
Launch Academic Progress Evaluation
 task to manually evaluate academic progress for students. See Evaluate Academic Progress.