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Administrator Guide
Last Updated: 2023-06-23
Process Supplier Contract Automatic Renewals

Process Supplier Contract Automatic Renewals

  • Access the
    Edit Tenant Setup - Notifications
     task and select the
    Supplier Contract Renewals
     notification type.
    Workday then sends email notifications to supplier contract specialists after renewal processing completes.
  • The supplier contract schedule for the original contract must be:
    • Approved.
    • Defined with the
      Spread Even
       method.
    • On a
      Monthly
       or
      Annual
       frequency.
  • Security:
    Process: Supplier Contracts
    domain in the Supplier Contracts functional area.
Define criteria to schedule expiring supplier contracts for automatic renewal processing.
  1. Access the
    Schedule Supplier Contracts Renewal
     task.
  2. Select the
    Run Frequency
     to control the
    Schedule
     tab and define how often supplier contract specialists receive notifications.
  3. As you complete the fields in the
    Supplier Contract Auto-Renew Criteria
     tab, consider:
    Option Description
    Company
    Select the companies for this contract renewal job to determine whether they have contracts in range of expiring.
    Contract Type
    Select 1 or more contract types with the
    Contract Renewals
     option.
    Supplier
    Select suppliers to identify if they have expiring contacts with renewal terms.
    Amendment Creation Lead Time (in Days)
    Specify the number of days before the
    Renewal Opt Out Date
    to create the renewal amendment.
    Provide enough time for approvals before the contract expires. The scheduler uses the
    Amendment Creation Lead Time
     value to calculate the number of days before the
    Renewal Opt Out Date
     to generate the renewal amendment.
    Auto Submit Supplier Contract Amendments
    Select to submit supplier contract amendments into the
    Supplier Contract Amendment
     business process automatically. If you don't select this option, Workday creates the supplier contract amendment in
    Draft
    .
    Auto Submit Supplier Contract Schedules
    Select to submit new schedules for the renewal contract into the
    Supplier Contract Amendment
    business process automatically. If you don't select this option, Workday creates the schedule in
    Draft
    .
    Preview
    Select to preview the contracts included in the first run of this notification job.
  4. Open the
    Schedule
     tab and complete the
    Recurrence Criteria
     and
    Range of Recurrence
     fields when applicable.
Workday automatically creates:
  • Amendments for supplier contracts.
  • Purchase orders or supplier invoice schedules based on your original contract schedule.
  • New installments that correspond to the renewal schedule.
    After processing completes, supplier contract specialists receive a notification listing their renewed supplier contracts and schedules. The notification also lists any supplier contracts with in-progress amendments.