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Administrator Guide
Last Updated: 2023-06-23
Process Supplier Contract Expiration Notifications

Process Supplier Contract Expiration Notifications

  • Check the
    Send Expiration Notification
     option in the supplier contract.
  • Ensure that you include an
    End Date
     on the contract header, or on the lines on the contract to renew.
  • Security:
    Process: Supplier Contracts
     domain in the Supplier Contracts functional area.
You can run schedules to notify supplier contract specialists about contracts within range of expiring.
  1. (Optional) Access the
    Edit Tenant Setup - Notifications
     task.
    You can override the notification settings. Example: The parent business process sends daily notifications, but you configure an override to send notifications immediately.
    1. In the
      Notification Delivery Settings
       section, select
      Procurement
      .
    2. Select the
      Override Parent Notification Type Settings
       check box for the Supplier Contract Expiration notification type.
    3. On the
      Rule
      prompt, select or create a new routing rule.
    Security:
    Set Up: Tenant Setup - BP and Notifications
     domain in the System functional area.
  2. Access the
    Schedule Supplier Contract Expiration Notification
     task.
  3. Select the
    Run Frequency
     to define how often supplier contract specialists receive notifications.
  4. As you complete the task, consider:
    Option Description
    Company
    Select the companies to include in the notification schedule for contract expiration.
    Notifications include only companies with expiring contracts that meet your expiration terms.
    Contract Type
    Select 1 or more contract types with the
    Contract Renewals
     option.
    Notification Lead Time (in Days)
    Specify the number of days before the Contract Renewal Opt Out Date. Workday subtracts the
    Notification Lead Time
     from the
    Renewal Opt Out Date
     to start notification processing.
    Provide enough time to generate and approve amendments for supplier contract renewals.
    Preview Supplier Contracts for Criteria
    Select to preview the contracts included in the first run for this notification job.
  5. Open the
    Schedule
     tab and complete the
    Recurrence Criteria
     and
    Range of Recurrence
     fields when applicable.
  • Supplier contract specialists receive notices with the contracts and contract lines that are expiring on a daily, weekly, or monthly basis.
  • If the supplier contract has both line and header end-dates, notification processing uses the line end dates to calculate renewal notifications.