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Administrator Guide
Last Updated: 2023-06-23
Concept: Automatic Supplier Contract Renewal Processing

Concept: Automatic Supplier Contract Renewal Processing

You can view your automatic renewal processing of supplier contracts in:
  • Amendments to supplier contract renewals.
  • Renewed supplier contract lines.
  • Renewed supplier invoice or purchase order schedules.
  • The
    Find Expiring Supplier Contracts
     report.

Supplier Contract Renewal Amendments

After contract renewal processing completes, Workday creates amendments to supplier contract renewals from the original supplier contract.
The supplier contract
Amendment Information
 and
Renewal Terms
 sections display:
  • Renewal
     as the amendment type.
  • The
    Amendment Date
     using the create date on the amendment.
  • The
    System Generated
     field set to
    Yes
    .

Renewed Supplier Contract Lines

Workday generates new supplier contract lines from the original supplier contract lines, and details from the supplier contract header. The new renewal lines display:
  • The original contract line number with an appended 4-digit suffix.
  • A new line start date based on the original contract line end date plus 1 day.
  • A new line end-date based on the renewed line start date plus the
    Renewal Term
     in the supplier contract header.
  • A new
    Extended Amount
     based on the
    Renewal Amount
     in the initiating contract line.
  • A new
    Quantity
     based on the
    Renewal Quantity
     in the initiating contract line.

Supplier Invoice and Purchase Order Schedules

After approval, Workday creates a purchase order or supplier invoice schedule based on the original contract schedule. The new schedule displays:
  • System Generated
     in the
    Schedule Information
     section of the business document.
  • The
    Schedule from Date
     based on the earliest contract line start dates for the schedule.
  • The
    To Date
     based on the latest contract line start dates for the schedule.

Expiring Supplier Contract Report

The
Find Expiring Supplier Contracts
 report provides details for the supplier contracts that are coming up for expiration. You can create a custom report to define custom alerts to notify specific users about the contracts that Workday automatically renewed.