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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up AMEX KR1075 Procurement Card Processing

Steps: Set Up AMEX KR1075 Procurement Card Processing

Workday plans to replace AMEX KR1075 with AMEX GL1076 in March, 2022. After March 2022, you can continue to use AMEX KR1075 to maintain existing integrations, but you must use AMEX GL1076 to create new integrations.
  • Implementing AMEX KR1075 procurement card processing includes storing full procurement card numbers in a secure environment. This requires you to log a case with Workday Customer Support. We arrange for a member of our Professional Services group to contact you to determine scope, level of effort, and potential costs associated with providing assistance.
  • Create an integration system user account to secure the integrations for:
    • AMEX GL1205 Credit Cardholder Listing File Import
    • AMEX KR1075 Credit Card Transaction File Import
    • (Optional)
      Purge Worker Credit Cards
  • For authorized users, set up access to the
    Manage: Credit Card Data
     security domain. This domain enables the users you authorize to view full procurement card numbers and associated tokens on an as-needed basis.
Download AMEX cardholder files into a secure environment to store unmasked procurement card numbers, and to create and maintain employee corporate procurement card profiles. Within this environment, full procurement card numbers are associated with tokens, and the tokens secure procurement card transactions you download into your Workday tenant.
Using AMEX procurement card processing features, you can:
  • Load cardholder files.
  • Load transaction files.
  • Settle payments to procurement card issuers or banks.
  • (Optional) Purge obsolete procurement cards from Workday.
  1. Create a corporate card account for your AMEX card issuer or bank.
  2. Set up worker procurement cards.
    These are created automatically when you import
    AMEX Cardholder Listing Files
    , or you can create them manually.
  3. (Optional) Set up procurement cards as the default payment type for suppliers.
  4. Configure the
    AMEX GL1205 Credit Cardholder Listing File Import
     integration.
  5. Launch or schedule the integration to load
    AMEX Cardholder Listing Files
     into Workday.
  6. Use the
    Change AMEX Procurement Card Cardholder Details
     task to view and resolve any discrepancies.
  7. Configure the
    Import PCard Transaction File (AMEX-KR1075)
     integration.
  8. Launch or schedule the
    Import PCard Transaction File (AMEX-KR1075)
    AMEX
    integration.
  9. Review transactions and resolve errors from the procurement card transaction file load.
  10. Generate a settlement run to settle payments to card issuers.
    Depending on the workflow for your organization, you can generate settlement runs after workers verify procurement transactions or when procurement card transaction files are loaded into Workday.
  11. Approve the payment release, and complete and approve any additional
    Payment Release Event
     business process steps to send payments to the card issuer or bank.
  12. (Optional) Map suppliers from procurement card transaction files to suppliers in Workday.
  14. Review procurement card transaction verifications and update information as necessary. Workers verify procurement card transactions and submit them for approval.
  15. Workers verify procurement card transactions. Notify workers when their procurement card transactions are available to review.
  16. (Optional) Configure the integration system for
    Purge Expense Credit Cards
     integration.
  17. (Optional) Schedule or launch procurement card purges.
    See Steps: Purge Worker Credit Card Numbers.
You can review procurement card transactions in Workday and make payments to card issuers or banks.