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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up AMEX GL1076 Procurement Card Processing

Steps: Set Up AMEX GL1076 Procurement Card Processing

  • Create an integration system user account for:
    • AMEX GL1076 Credit Card Transaction File Import
    • AMEX GL1205 Credit Cardholder Listing File Import
Load AMEX cardholder files into Workday to store masked procurement card numbers and to create and maintain employee corporate procurement card profiles.
Using AMEX procurement card processing features, you can:
  • Load cardholder files.
  • Load transaction files.
  • Settle payments to card issuers or banks.
  1. Set up worker procurement cards.
    These are created automatically when you import
    AMEX Cardholder Listing Files
    , or you can create them manually.
  2. (Optional) Set up procurement cards as the default payment type for suppliers.
  3. Configure the
    AMEX GL1205 Credit Cardholder Listing File Import
     integration.
  4. Launch or schedule the integration to load
    AMEX Cardholder Listing Files
     into Workday.
  5. Use the
    Change AMEX Procurement Card Cardholder Details
     task to view and resolve any discrepancies.
  6. Configure the
    Import PCard Transaction File (AMEX-GL1076)
     integration.
  7. Launch or schedule the
    Import PCard Transaction File (AMEX-GL1076)
    AMEX
    integration.
  8. Review transactions and resolve errors from the procurement card transaction file load.
  9. Generate a settlement run to settle payments to card issuers.
    Depending on the workflow for your organization, you can generate settlement runs after workers verify procurement transactions or when procurement card transaction files are loaded into Workday.
  10. Approve the payment release, and complete and approve any additional
    Payment Release Event
     business process steps to send payments to the card issuer or bank.
  11. (Optional) Map suppliers from procurement card transaction files to suppliers in Workday.
  13. Review procurement card transaction verifications and update information as necessary. Workers verify procurement card transactions and submit them for approval.
  14. Workers verify procurement card transactions. Notify workers when their procurement card transactions are available to review.
Workday stores procurement card transactions in Workday. You can review the transactions and make payments to card issuers or banks.