Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-09-22
Create Corporate Procurement Card Accounts

Create Corporate Procurement Card Accounts

Security:
Set Up: Credit Card
 in the Common Financial Management functional area.
You can create the corporate credit card accounts your organization uses for procurement. You can also determine how to process the credit card transactions of your workers.
  1. Access the
    Create Corporate Credit Card Billing Account
     task.
  2. As you complete the Account Details section, consider:
    Option Description
    Account Number
    Enter the account number as it displays in the external file from the card issuer.
    If the account number is masked in the file, mask the number in the
    Account Number
     field. Valid characters include X and numerics only.
    Example: Masked credit card number
    xxxxxxxxxxxx5678
    .
    • Enter
      AMEX GL1025
      ,
      AMEX KR1075
      , and
      AMEX GL1076
       account numbers exactly as they display in the
      Billing Basic Account Number
       field.
    • Enter
      Bank of America SBF
       account numbers exactly as they display in the
      Corporate Account Number
       field.
    Usage
    Select
    Procurement
    .
    Payment Responsibility
    Select
    Corporate
     as the payment responsibility for procurement cards.
    Is Inactive
    Select to inactivate the corporate credit card account.
  3. To create accounting journal entries when you load procurement card transactions into Workday, complete these fields:
    1. Company
      .
    2. Spend Category
      .
    3. Balancing Worktag
       if your company uses worktag balancing.
    4. Optional Balancing Worktags
      :
      When you enable optional worktag balancing on the
      Maintain Worktag Balancing Configuration
       task, Workday fully balances journal lines by optional balancing worktags. Journal lines automatically:
      • Inherit optional balancing worktags based on the worktag types selected.
      • Generate due to and due from entries to balance transactions.
  4. Complete
    Processing Options
    :
    Option Description
    Electronic Load Only
    Workday automatically selects this option for procurement cards and you can't change it.
    Allow Negative Reimbursable Total
    Select to enable negative reimbursable amounts when you process credit card transactions under corporate liability.
    Recover negative reimbursable amounts from workers manually and manage processing outside of Workday.
    Pay Unapproved Procurement Card Transactions
    Select to pay the credit card issuer before workers verify and reviewers approve procurement card transactions.
    Once you complete a transaction with the corporate card, you can't change this selection.
  5. Complete
    Payment Details
    :
    Option Description
    Default Payment Type
    Select the default payment type for remitting payments.
    Produce Remittance File
    Use for expense credit cards only.
    Remittance Integration System
    Use for expenses credit cards only.
  6. Complete these tabs:
    Option Description
    Contact Information
    Enter contact information, such as the remit-to address to pay the card issuer.
    Settlement Bank Account
    If you remit payments directly to the card issuer or bank, complete payment details and settlement bank account information.
    Alternate Names
    Specify
    Remit To
     and
    Reference
     information.
  • To create credit card accounts for workers, access the
    Create Credit Card
     task.
  • To view existing credit card accounts, use the
    ind Credit Cards for Corporate Credit Card Billing Account
     report.