Steps: Set Up Contingent Worker Spend

Before you use Workday Procurement to generate contingent worker purchase orders and invoices:

Configure procurement.

Configure supplier accounts.

Automate contingent worker procurement processing to create purchase orders, log contingent worker time against them, and create invoices for approved time.

Create Contingent Worker Types.

In the

Maintain Contingent Worker Types

task, check

Require Cost Information on Job Requisition

for each contingent worker type you use.

Security: Set Up: Position
domain in the Jobs & Positions functional area.

This option indicates that you require additional, procurement-related information on contingent worker job requisitions.

Edit Business Processes.

Access the Contract Contingent Worker
business process and optionally specify:

Approval routing steps and other company requirements.

Action step to
Assign Tax Authority Form Type
.

Action step to Edit Government IDs
for independent contingent workers.

Add the Create Purchase Order from Contingent Worker Contract
subprocess step to the Contract Contingent Worker
business process.

See Concept: Contingent Worker Purchase Orders.

Add the Create Change Order from Contingent Worker Contract
subprocess step to these business processes to generate change orders, if applicable:

End Contingent Worker Contract
.

See End Contingent Worker Contracts.

Edit Position
.

See Change a Worker's Current Position Details.

If you change the supplier assigned to a contingent worker, you’ll lose the worker's track history.

Change Job
.

See Change Contingent Worker Details.

Access the

Create Time Code

task to set up time codes for contingent worker timesheets.

Security: Set Up: Timesheets
domain in the Time Tracking functional area.

Create Invoice for Contingent Labor.

Add the
Create Supplier Invoice from Receipt
subprocess step to the
Receipt
business process. Workday then automatically creates supplier invoices from approved timesheets against purchase orders.

Invoices against contingent worker purchase orders can also be manually created by using purchase order or timesheet information from the

Supplier Invoice Workbench

task.

Request the HR Partner to designate tax information for independent contingent workers:

Option	Description
1099 or W-2	Access the Edit Government IDs task and specify the National ID Type .
1042-S	Access the Assign Tax Authority Form Type to Contingent Worker task and specify the Tax Authority Form Type . See Assign a Tax Authority Form Type to Contingent Workers.