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Administrator Guide
Last Updated: 2023-06-23
Example: Set Up Pay Run Category for Active and Terminated Workers (UK)

Example: Set Up Pay Run Category for Active and Terminated Workers (UK)

This example illustrates how to:
  • Only process active and terminated employees in a regular run category.
  • Include Workday-delivered statutory calculations in a regular payroll process.
Global Modern Services wants to set up a run category to process:
  • All active workers.
  • Terminated workers who either:
    • Are on salary continuance.
    • Have one-time payroll input.
    • Have a one-time or bonus payment from Workday Compensation.
Global Modern Services needs to calculate:
  • Statutory taxes on all payments to active or terminated workers.
  • Employer paid benefits for active workers.
Global Modern Services also needs to assess workers for pensions auto enrolment during on-cycle and off-cycle runs. They need to assess workers that were active during the pay period.
Security:
Set Up: Payroll - Pay Group Specific
 domain in Core Payroll functional area.
  1. Access the
    Create Run Category
     task.
  2. In the
    Name
     field, enter Regular (GBR).
  3. Select the
    Regular Run Category
     check box.
  4. In the
    Workers to Process
     grid on the
    General
     tab, enter these statuses:
    • Active
    • Terminated with One-Time Payroll Input
    • Terminated with One-Time Compensation Payment
  5. In the
    Gross/Net
     section, select these settings to define what to calculate for active workers in on-cycle runs:
    Option
    Settings
    Gross Pay Accumulation
    GBR Gross [GBR]
    Net Pay Accumulation
    GBR Net [GBR]
    Additional Pay Components to Calculate
    GBR Pensions Auto Enrolment Assessment [GBR]
    Additional Pay Component Groups to Calculate
    • GBR Employer Paid Benefits [GBR]
    • GBR Statutory Taxes (ER) [GBR]
  6. Leave the
    Nonactive (On Cycle, On Demand Replacement)
     tab empty.
    For terminated workers, Global Modern Services uses one-time payroll inputs to enter any additional gross pay. Workday always calculates statutory taxes for on-cycle and on-demand replacement payments.
  7. On the
    Off Cycle (On Demand Additional, Manual)
     tab, define what to calculate for active and terminated workers in on-demand additional payments:
    Option
    Settings
    Pay Components to Calculate
    GBR Pensions Auto Enrolment Assessment [GBR]
    Type of Run
    On Demand Payment
    Off Cycle Reasons
    Additional Pay
    Status
    Active
    Workday always calculates statutory taxes for on-demand additional payments.
Alice is an active employee at Global Modern Services. When Global Modern Services processes monthly on-cycle payroll for March, Workday calculates pay results for Alice based on the pay components in these pay component groups and accumulations:
  • GBR Gross [GBR]
  • GBR Net [GBR]
  • GBR Employer Paid Benefits [GBR]
  • GBR Statutory Taxes (ER) [GBR]
Workday also uses the calculations in
GBR Pensions Auto Enrolment Assessment [GBR]
 pay component group to assess Alice for pensions auto enrolment.
Charles, a Global Modern Services employee, was terminated on January 15th after 2 years of employment. When Global Modern Services processes monthly on-cycle payroll for March, Workday processes Charles because he has a bonus in March entered as a one-time payroll input. Workday calculates all statutory taxes on the amount he received.