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Administrator Guide
Last Updated: 2025-09-19
Concept: Pay for Terminated Workers

Concept: Pay for Terminated Workers

When the run category of a pay group includes conditions for paying terminated workers, or workers with ended additional jobs, Workday applies these rules.

Terminated Workers on Salary Continuance

For Payroll for France, Canada, and the U.S., Workday generates 2 sub-periods and 2 gross-to-nets when you terminate a worker mid-period who has a pay through date before the period end date. This enables you to process pay for terminated workers:
  • After the termination date.
  • In the same pay period as the termination.
If the pay through date is prior to the termination date, workers are paid up to the termination date.
Example: Single Job with Mid-Period Termination
The current monthly pay period is 2012-01-01 to 2012-01-31. Jacques is terminated on 2012-01-03 and has a
Pay Through Date
 of 2012-03-31. For the January pay period, Workday calculates a separate gross-to-net amount for these subperiods:
  • 2012-01-01 to 2012-01-03.
  • 2012-01-04 to 2012-01-31.
If the
Pay Through Date
 was 2012-01-18, Workday would calculate the gross-to-net for the first subperiod only:
  • 2012-01-01 to 2012-01-03.
  • 2012-01-04 to 2012-01-18.

Workers with Ended Additional Jobs (CAN, U.S.)

For Payroll for Canada and the U.S., when a worker has multiple jobs, the status of the primary job impacts how Workday treats ended additional jobs.
Status of Primary Job
Impact on Ended Additional Jobs
Terminated
Workday can process ended jobs that are in the same pay group, up to the
Pay Through Date
 of the primary job.
Active
When the primary and additional jobs are in the same pay group, you can configure Workday to pay the additional job up to its pay through date. On the
Edit Run Category
 task, configure the
Nonactive (On Cycle, On Demand Replacement)
 tab to pay non-active workers in on-cycle runs.
When the primary and additional jobs are in different pay groups, you can configure Workday to continue to pay the ended additional job. On the
Edit Run Category
 task for the additional job, select an
Ended Additional Job
 status in the
Workers to Process
 section. Workday considers the worker as active and uses the pay component configuration on the
General
 tab.
Example: Multiple Jobs Terminated with Different Pay Through Dates
Alan has 2 jobs in the same pay group. Both jobs terminate on 2012-01-10:
  • Primary job: Pay Through Date is 2012-03-10.
  • Secondary job: Pay Through Date is 2012-04-10.
Workday automatically pays Alan until 2012-03-10. Add payroll input to pay Alan's secondary job from 2012-03-11 to 2012-04-10.
Example: Secondary Job in Different Pay Group than Primary Job Ends
Melinda's secondary job, which is in a different pay group from Melinda's primary job, ends on 2012-01-10 with a
Pay Through Date
 of 2012-04-10. Workday continues to pay the primary job during on-cycle processing.
To continue to pay Melinda's secondary job:
  1. Access
    Edit Run Category
     task for the run category for the secondary job.
  2. In the
    Workers to Process
     section, add the
    Ended Additional Job with Pay Through Date
     status.

Workers with Ended Additional Jobs (UK)

For Payroll for the UK, when a worker has multiple jobs, the status of the primary job impacts how Workday treats ended additional jobs.
Status of Primary Job
Impact on Ended Additional Jobs
Terminated
Workday can process ended jobs that are in the same pay group, up to the
Termination Date
 of the primary job.
Active
When the primary and additional jobs are in the same pay group, you can configure Workday to pay the additional job up to its termination date. On the
Edit Run Category
 task, configure the
Nonactive (On Cycle, On Demand Replacement)
 tab to pay non-active workers in on-cycle runs.
When the primary and additional jobs are in different pay groups, you can configure Workday to continue to pay the ended additional job. On the
Edit Run Category
 task for the additional job, select an
Ended Additional Job
 status in the
Workers to Process
 section. Workday considers the worker as active and uses the pay component configuration on the
General
 tab.
Example: Multiple Jobs Terminated with Different Termination Dates
Alan has 2 jobs in the same pay group. Both jobs terminate on 2012-01-10:
  • Primary job: Termination Date is 2012-03-10.
  • Secondary job: Termination Date is 2012-04-10.
Workday automatically pays Alan until 2012-03-10. Add payroll input to pay Alan's secondary job from 2012-03-11 to 2012-04-10.
Example: Secondary Job in Different Pay Group than Primary Job Ends
Melinda's secondary job, which is in a different pay group from Melinda's primary job, ends on 2012-01-10 with a
Termination Date
 of 2012-04-10. Workday continues to pay the primary job during on-cycle processing.
To continue to pay Melinda's secondary job:
  1. Access
    Edit Run Category
     task for the run category for the secondary job.
  2. In the
    Workers to Process
     section, add the
    Ended Additional Job with One-time Payroll Input
     status.