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Administrator Guide
Last Updated: 2023-06-23
FAQ: Pay Run Categories

FAQ: Pay Run Categories

How can we take medical deductions for employees on leave without pay?
On the
Nonactive (On Cycle, On Demand Replacement)
 tab of the
Create Run Category
 task, select deductions for a leave type. Don't select earnings.
Deductions can go into arrears depending on your rules for arrears processing.
Is the order that we list pay components on a run category important?
No. Workday doesn't refer to the run category to determine the order for processing pay components.
If an employee meets 2 sets of criteria for the same pay component, will Workday process the pay component twice?
No. Workday resolves a pay component for an employee only once, even when the employee meets 2 sets of criteria for the same component.
How do I configure Workday Payroll to calculate partial pay for employees who are on leave?
To calculate partial pay, such as 80% of salary for employees who are on sabbatical:
  1. Create an earning called
    80% Base Pay
     that uses calculation logic to return the partial pay amount.
  2. Select the new earning on the
    Nonactive (On Cycle, On Demand Replacement)
     tab of the
    Create/Edit Run Category
     task.
  3. Select a status of
    On Leave
    , and the leave type for sabbatical.
  4. Verify that the
    Payroll Effect
     option is enabled on the
    Create Leave Type
     task.
We want to create a separate run category for bonus runs. Are there any set up requirements unique to bonus runs? (USA)
For Payroll for the U.S., when bonus payments are subject to a supplemental tax rate, select the
Non Regular Taxation
 check box when defining the run category.
Can I edit or delete a run category?
Yes, but be careful. Editing a run category doesn't affect any periods already processed. You can only delete a run category when it's not:
  • Assigned to pay groups.
  • Referenced in pay component eligibility (an earning or deduction definition).