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Administrator Guide
Last Updated: 2023-06-23
Identify What to Pay in On-Demand Additional Pay

Identify What to Pay in On-Demand Additional Pay

  • Define who to pay for the run category.
  • Define what to pay in on-cycle runs.
  • Security:
    Set Up: Payroll - Pay Group Specific
     domain in the Core Payroll functional area.
You can configure Workday to automatically process certain pay components and pay component groups when a worker has an on-demand additional payment.
For Payroll for Canada, Ireland, the UK, and the U.S., regardless of the run category settings, Workday automatically processes these pay components along with an on-demand additional payment:
  • Employer statutory taxes.
  • Employee statutory taxes.
  1. Access the
    Edit Run Category
     task.
  2. On the
    Off Cycle (On Demand Additional, Manual)
     tab, add a section to specify which pay components to calculate automatically for on-demand additional payments.
    Option Description
    Pay Components to Calculate
    Select a pay component that belongs to the gross, net, or additional pay components specified on the
    General
     tab of the run category.
    To process one-time or on-going payroll input for an on-demand additional payment, select the
    Load or Refresh Input
     check box on the
    Run On Demand Payment for Worker
     task.
    Pay Component Groups to Calculate
    Select a pay component group that belongs to the gross, net, or additional pay components groups specified on the
    General
     tab.
    If you frequently process the same set of deductions for additional payments, you can create a pay component group and assign it to multiple run categories.
    Type of Run
    Select
    On Demand Payment
    .
    Off Cycle Reasons
    (Optional) When you only want the component to resolve for off-cycle additional payments that are made for a specific reason, select the reason here.
  3. For each section, add one or more rows to indicate who the pay components should resolve for.
    You must add at least 1 row with a
    Status
     for the pay component to process.
    Option Description
    Status
    Specify whether to calculate the pay component for employees who are active, on leave, or terminated.
    Only use each status once per section. Example: A section identifying a pay component for on-demand payments can't have 2 lines that refer to the
    Terminated
    Status
    .
    Leave Types
    When the
    Status
     is
    On Leave
    , select the leave types the pay component applies to. You can only select leave types with payroll effect enabled.
    When you leave this field empty, Workday calculates the specified pay component for all leave types with payroll effect enabled.
    Processing Criteria
    Define additional criteria for calculating the pay component or pay component group.
    When multiple criteria apply at the same time (AND logic), enter them on the same row. When multiple criteria apply individually (OR logic), enter them on different rows.
    Some Workday-owned calculations are too broad to use as processing criteria. Example: Don't use
    Payroll Input Exists for an Earning that is Part of Gross Pay Accumulation for the Run Category
    , as processing criteria.
Payroll for Canada, the UK, and the U.S.:
You offer employees the possibility to contribute a percentage of their salary to a retirement savings plan. You want to take this deduction for any additional pay or bonuses that are paid as on-demand additional payments.
Add 1 row to the
Pay Components to Process
 grid on the
Off Cycle (On Demand Additional, Manual)
 tab of your run category.
Pay Components to Calculate
Type of Run
Off Cycle Reasons
Status
Retirement Savings Contribution
On Demand Payment
Additional Pay
Bonus
Active
When you process a bonus on-demand additional payment for a worker who is eligible for the retirement savings contribution, Workday processes:
  • The on-demand additional bonus.
  • The retirement savings contribution.
  • Employer and employee statutory taxes.