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Administrator Guide
Last Updated: 2025-01-10
Define Payslips (FRA)

Define Payslips (FRA)

Set up pay components and pay aggregations.
Security:
  • Set Up: Payroll - FRA
     domain in the FRA Payroll functional area.
  • Set Up: Payroll (Reporting)
     domain in the Core Payroll functional area.
  • Worker Data Payroll (Company Specific)
     - FRA domain in the FRA Payroll functional area.
This topic provides instructions for defining payslips for Payroll for France. To define payslips for other countries, see Define Payslips.
You can include several configurable sections on worker payslips, plus 2 sections on a payslip annex. Example:
Gross
,
Post Taxable Net
.
In addition to the configurable sections, Workday automatically includes sections on the payslip for:
  • Worker information.
  • Pay period dates.
  • Employer and collective agreements.
Define which calculations to display in each section and what labels to use.
If you use Workday Payroll in more than 1 country, you need to have a separate payslip configuration for each country.
The payslip configuration determines the content of:
  • The
    Summary
     tab of a payroll result.
  • The
    FRA Pay Calculation Results - Payslip View
     report.
  • The hard copy payslips.
  1. Access the
    Maintain Payroll Payslip Configuration
     task and select France.
    You can set up France in the
    Edit Tenant Setup - Payroll
     task.
  2. As you complete the task, consider:
    Option Description
    Hide Payslips
    Select the check box to prevent displaying Workday Payroll generated payslips when you import externally generated payslips through an integration based on the
    External Payroll Documents
     template.
    When you select the check box, Workday immediately stops displaying payslips.
    When you use the
    Hide or Display Payslips for Groups of Workers
     task, Workday overrides this
    Hide Payslips
     check box configuration.
  3. On the
    Sections
     tab, consider:
    Option Description
    Payslip Group
    Each payslip group represents a separate section of the payslip. You can include each section once.
    These sections display on a payslip in a predefined order.
    • Gross
    • Deduction – Health Insurance
    • Deduction – Work Accident
    • Deduction – Pension
    • Deduction – Family
    • Deduction - Unemployment Fund
    • Deduction – Other Contributions
    •
      Deduction – Collective Agreements
    • Deduction – CSG non Taxable, CRDS and CSG Submitted to Tax
    • Deduction – Deduction Exemptions
    • Deduction – Optional Social Contributions
    • Post Taxable Net
    • Absence Plans
    You can also define 1 annex with 2 separate sections. Example:
    Annex 1
    ,
    Annex 2
    . The annex displays on a separate page from the payslip.
    Label
    You can display your own label for a section instead of the payslip group name.
    This override is available in the payslip report but isn’t visible in the
    Summary
    tab of the payroll results.
    Payslip Calculation(s)
    Identify the groups of calculations to report in each section (or
    Payslip Group
    ).
    • For
      Gross
      , select
      FRA Adds to Gross
       and
      FRA Subtracts from Gross
      .
    • For all deduction payslip groups, select the corresponding pay component group. Example: For
      Deduction - Health Insurance
      , select
      FRA Payslip - Health Insurance [FRA]
    • For
      Deduction – CSG non Taxable, CRDS and CSG Submitted to Tax
      , select
      FRA Payslip - CRDS and CSG Submitted to Tax [FRA]
       and
      FRA Payslip - CSG non Taxable [FRA]
    • For
      Deduction – Deduction Exemptions
      , select
      FRA Payslip - Adds to Total Deduction Exemptions [FRA]
       and
      FRA Payslip - Subtracts from Total Deduction Exemptions [FRA]
      .
    • For
      Post Taxable Net
      , select
      FRA Payslip - Other Net Pay Components [FRA]
      .
    • For
      Absence Plans
      , select a time off plan.
    • For
      Annex 1
       and
      Annex 2
      , select
      FRA Payslip Annex 1
       and
      FRA Payslip Annex 2
      .
    By default, Workday doesn't display any pay components that have a value of zero on the payslip. To display related calculations when a pay component has a value of zero, access the
    Maintain Earnings and Deductions Reporting Order
     task and select
    Allow display on payslip when equal to 0
    .
    Related Calculation(s)
    If you select multiple related calculations and multiple values exist for the same pay component, Workday displays the sum of the values.
    Example: Select
    Hours (prorated)
     and
    Hours (unprorated)
    .
    Select related calculations to display in additional columns.
    If using a related calculation from an earning or deduction, select the related earning or deduction in the
    Payslip Calculation(s)
     column.
    Example: In a
    Deduction
    section of the payslip:
    • Select
      Taxable Wages
       in the
      Related Calculation(s) 1
       column to display the salary basis used in the deduction calculation.
    • Select
      Rate
      in the
      Related Calculation(s) 2
       column to display the rate used in the deduction calculation.
    If different pay components use different related calculations, select all that apply.
  4. On the
    Printing
    tab, consider:
    Option Description
    Report Designer Layout for Payslips in Self-Service
    Workday Payroll for France recommends that you disable payslip viewing in self-service for all workers.
  5. On the
    Pay Component Override Names (Non-Effective Dated)
     tab, you can rename the Workday-owned pay components on payslips.
    When you create a custom report based on the
    Payslip to Print - FRA
     standard report to create a payslip layout, you can display aggregated pay components on the payslip. See Steps: Set Up Custom Report Designer Payslips.
    To configure an aggregated line, define an
    Override Payslip Name
     that:
    • Is identical for all pay components to be aggregated.
    • Contains characters between square brackets.
    On the payslip, Workday displays the text between square brackets as the payslip name for aggregated pay components.
    These overrides display only on payslips. The payroll results continue to display the pay component name.
    To override the name of an earning or deduction, enter the name in the
    Default Payslip Name
     field on the
    Create/Edit Earning
     task or the
    Create/Edit Deduction
     task.
  6. Under
    Totals
    , define the totals to display on the payslip
    Option Description
    Order
    Use the arrows to define the order in which the totals display on the payslip.
    Payroll Aggregation
    Select one of these pay aggregations:
    • Pay component group.
    • Pay accumulation.
    • Pay balance.
    For the
    Totals
    grid, each Payroll Aggregation item needs a monthly total and yearly total. Example:
    FRA Taxable Net [FRA]
     and
    FRA YTD Taxable Net (Payment Date) [FRA]
    .
    Payslip Override Name
    Enter an alternative name to display on the payslip. Example:
    Net Imposable
     and
    Net Imposable Annuel
    .
  7. (Optional) Access the
    Create Payslip Messages
     task. You can add messages to display on hard copy payslips based on: Company, Employee, Location, Pay Group, Pay Period, and Run Category. You can use the
    Edit Payslip Messages
     or
    Delete Payslip Messages
     task to modify these custom messages.
    Workday displays existing messages for Payroll for France in the
    Edit Payslip Messages
     and
    Delete Payslip Messages
     tasks. Workday recommends that you check you're working with messages for the correct country. Editing or deleting a message affects all historic occurrences of the message in any existing payslips stored in Workday.
    In addition, we recommend you use the
    Edit Delivered Business Form Layout
     task when you add a message to the
    Payslip (FRA)
     form. Select the
    Apply Report Design separately to each row
     check box.
The configuration determines the components set on the
Payslip to Print - FRA
standard report.
  • Workday displays earnings and deductions configured for each payslip group.
  • Below the impacted pay component, you can see differences calculated by the retro pay calculation process on 1 row per retro period.
  • Depending on your setup, you can display:
    • In the
      Gross
      section: Deductions for time off taken during the pay period.
    • In the
      Absence
      section: Absence Balances, including time off units taken during the period, and remaining balance.
To define the order to display earnings and deductions inside each payslip group, access the
Maintain Earnings and Deductions Reporting Order
 task.
You can:
  • Set up a standard or custom Report Designer payslip layout.
  • Print your worker's payslips based on your selected payslips layout.