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Administrator Guide
Last Updated: 2024-09-20
Steps: Set Up Standard Report Designer Payslips

Steps: Set Up Standard Report Designer Payslips

Configure payslips.
You can use these Workday-delivered business form layouts and standard reports to generate Report Designer payslips, including for country-specific layouts:
Country
Business Form Layout
Report
Australia
Payslip (AUS)
Payslip to Print - AUS
France
Payslip (FRA)
Payslip to Print - FRA
Ireland
Payslip (IRL)
Payslip to Print - IRL
UK
  • Payslip (GBR)
  • Payslip (GBR) - Localised
Payslip to Print - GBR
U.S. and Canada
Payslip (Report Design)
Payslip to Print - Report Design
You can configure your standard business form layout to include:
  • Your company logo.
  • Up to 2 signatures (CAN and USA).
  • The payslip configurations for overflow, address, YTD hours by earning, breakdown of FLSA earnings by work week, and absence balances (USA).
  • The payslip configurations for overflow, address, YTD hours by earning, and absence balances (CAN, IRL and UK).
  1. Select the
    Print Payslips Using Report Designer Layout in Self-Service
     check box and a payslip layout for the tenant default.
    If you don't select a layout, Workday automatically sets the tenant payslip layout to
    Payslip (Report Design)
    .
  2. (Optional) Access the
    Maintain Payroll Payslip Configuration
     task.
    To generate payslips for countries that require different layouts, select the country-specific layout from the
    Report Designer Layout for Payslips in Self-Service
     prompt on the
    Printing
     tab to override the tenant default.
    For Payroll for Australia, Canada, Ireland, the UK, and the U.S., when workers print payslips from self-service, Workday uses the layout configured for the country of their pay group.
    Security:
    Set Up: Payroll (Reporting)
     domain in the Core Payroll functional area.
  3. (Optional) for Payroll for Australia, Canada, Ireland, the UK, and the U.S., add and print company logo on payslips.
    When you use the
    Print
     button on a worker's profile, Workday adds the company logo that you've configured using this method:
    • Access the
      Configure Business Form Layout
       task. In the
      Token Substitution
       grid, attach the relevant image for
      company_logo
      .
    • Security:
      Custom Report Administration
       domain in the System functional area.
    When you use the
    Print
     icon on payslips, Workday adds the company logo that you've configured using this method:
    • Access the
      Edit Tenant Setup - System
       task. In the
      Information
       section, select an existing image or
      Create Tenant Logo
       to attach the relevant image.
    • Set Up: Tenant Setup - System
       domain in the System and Customer Central functional areas.
    The recommended image size for company logos is 120 x 55.
  4. (Optional), for Payroll for France, Define Bank Accounts.
    For hard copy payslips, assign the layout to the company bank accounts that you use to process payroll payments.
For Payroll for Australia, Canada, Ireland, the UK, and the U.S., you can generate payslips with Report Designer layouts using the:
  • Print
     button on the worker profile.
  • Schedule BIRT Payslip Pre-Print
     task.
For Payroll for France, you can generate payslips with Report Designer layouts using the
Schedule BIRT Payslip Pre-Print
 task.
Set up payslip printing options.